How can enterprises in the pharmaceutical and medical industry implement a budget report management system?

Move budget control forward to the pre-application stage, completing budget occupation upon application, with overspending intercepted at submission; after employees upload invoices on mobile, they are automatically recognized, verified, checked for duplicates, and bound to reimbursement forms, so finance only handles exceptions; connect the reimbursement, payment, and voucher generation chain, with expense data automatically collected by project and department.

What problems existed at Jinxiang Fosun Pharma before implementing expense control and reimbursement?

Daily procurement covers pharmaceuticals and consumables, diagnostic reagents, medical equipment, logistics services, and professional outsourcing. Supplier qualification requirements are high, invoice compliance standards are strict, and expense attribution across different departments and projects must be accounted for separately. After employees upload invoices, finance judges authenticity and duplicate reimbursement one by one during review. Budget, application, reimbursement, and invoice data are scattered across different stages, and expense attribution and budget execution require manual assembly to see clearly.

← Back to case list

Pharmaceutical and MedicalExpense control reimbursement

Jinxiang Fosun Pharma · A pharmaceutical retail enterprise under Fosun Pharma

Jinxiang Fosun Pharma | Unified preparation of multi-store budget reports

320 storesStore scale

Budget reportsProject Scope

Enterprise overview

Beijing Jinxiang Fosun Pharmaceutical Co., Ltd. takes the pharmaceutical distribution industry as its main business line and pharmaceutical wholesale and retail as its main format. Its business segments cover pharmaceutical distribution, decoction piece dispensing and decoction delivery, retail chain pharmacies, traditional Chinese medicine clinics, and maternal and infant care, with annual sales revenue of nearly 1.5 billion yuan. Its Beijing Jinxiang Pharmacy was founded in 1997 and was approved in 2000 as one of the first pilot enterprises for cross-provincial pharmaceutical retail chains nationwide. It is one of China's top 100 chain enterprises, operating more than 8,800 product specifications, with more than 320 stores and a modern logistics center.

Business pain points

Daily procurement covers pharmaceuticals and consumables, testing reagents, medical equipment, logistics services, and professional outsourcing. Supplier qualification requirements are high, invoice compliance standards are strict, and expense attribution for different departments and projects needs to be accounted for separately. After employees upload invoices, finance judges authenticity and duplicate reimbursement one by one during the review stage. The four types of data—budget, application, reimbursement, and invoices—are scattered across different stages, and expense attribution and budget execution require manual assembly to see clearly. Overspending can only be discovered after the fact, and the budget loses its ex-ante constraint
Invoice verification relies on manual experience, audit pressure is concentrated at month-end, and it is difficult to cover all items. Regulatory requirements for expense expenditure vouchers are tightening, and invoice non-compliance directly affects pre-tax deduction

Solutions

Move budget control forward to the pre-application stage, completing budget occupation upon application, with overspending intercepted at submission
After employees upload receipts on mobile, they are automatically recognized, verified, checked for duplicates, and bound to the reimbursement form, so finance only needs to handle exceptions
Connect reimbursement, payment, and voucher generation links, with expense data automatically collected by project and department
Ultimately achieving linkage of four types of data—budget, application, reimbursement, and invoices—so that expense execution can be checked at any time
At the same time, expense data is accumulated into analyzable dimensions, providing a basis for budget preparation and execution review