How can enterprises in the finance · professional services industry implement a budget and expense control management system?

Move budget control forward to the pre-application stage, completing budget occupation upon application, with overspending intercepted at submission; after employees upload invoices on mobile, they are automatically recognized, verified, checked for duplicates, and bound to reimbursement forms, so finance only handles exceptions; connect the reimbursement, payment, and voucher generation chain, with expense data automatically collected by project and department.

What problems existed before Donghang Capital launched expense control reimbursement?

Costs mainly occur in professional service procurement, travel and entertainment, premises and office, and technical systems and outsourced consulting, with many expense entries, a wide range of single amounts, and the need to be collected separately by project and entity; the reimbursement process and budget control each go their own way, and finance only discovers after employee submission that expenses have already exceeded the budget; overspending can only be discovered after the fact, and the budget loses its ex-ante binding force.

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Finance · Professional ServicesExpense control reimbursement

Donghang Capital · China Eastern Group financial segment

Donghang Capital | Integrated budget and expense control for multiple legal entities

Budget and expense controlProject Scope

Multi-legal entityManagement span

Enterprise overview

Donghang Financial Holdings Co., Ltd. is a wholly owned subsidiary of China Eastern Air Holding Company exclusively operating the group's financial assets. Established in 2003, it is the financial industry pillar of China Eastern Group. Through years of asset integration, the company has built a comprehensive financial services platform covering domestic and overseas financial markets including the group's "internal bank," financial leasing, domestic futures, funds, derivative financial asset management, global futures, overseas securities, and leveraged foreign exchange. It controls and manages on trust China Eastern Group Finance, China Eastern Futures, China Eastern International Holdings (Hong Kong), China Eastern International Financial (Hong Kong), China Eastern International Financial Leasing, and other companies, and holds shares in China Universal Fund, Hanglian Insurance Brokerage, and others. Its total assets under management have exceeded RMB 150 billion.

Business pain points

Costs mainly occur in professional service procurement, travel and entertainment, premises and office, and technical systems and outsourced consulting, with many expense entries, a wide range of single amounts, and the need to be collected separately by project and entity. The reimbursement process and budget control each go their own way, and finance only discovers after employee submission that expenses have already exceeded the budget. Overspending can only be discovered after the fact, and the budget loses its ex-ante binding force
Invoice verification relies on manual experience, audit pressure is concentrated at month-end, and it is difficult to cover all items. Budget, application, reimbursement, and invoice data are scattered across different steps, and expense attribution and budget execution require manual assembly to see clearly. Regulatory requirements for expense expenditure vouchers are tightening, and invoice non-compliance directly affects pre-tax deduction

Solutions

Move budget control forward to the pre-application stage, completing budget occupation upon application, with overspending intercepted at submission
After employees upload receipts on mobile, they are automatically recognized, verified, checked for duplicates, and bound to the reimbursement form, so finance only needs to handle exceptions
Connect reimbursement, payment, and voucher generation links, with expense data automatically collected by project and department
Ultimately achieving linkage of four types of data—budget, application, reimbursement, and invoices—so that expense execution can be checked at any time
At the same time, expense data is accumulated into analyzable dimensions, providing a basis for budget preparation and execution review