How can enterprises in the pharmaceutical and medical industry implement an expense control and reimbursement management system?

Move budget control forward to the pre-application stage, completing budget occupation upon application, with overspending intercepted at submission; after employees upload invoices on mobile, they are automatically recognized, verified, checked for duplicates, and bound to reimbursement forms, so finance only handles exceptions; connect the reimbursement, payment, and voucher generation chain, with expense data automatically collected by project and department.

What problems existed before Teyi Hulian launched expense control and reimbursement?

Daily procurement covers pharmaceuticals and consumables, diagnostic reagents, medical equipment, logistics services, and professional outsourcing. Supplier qualification requirements are high, invoice compliance standards are strict, and expense attribution across different departments and projects must be accounted for separately. After employees upload invoices, finance judges authenticity and duplicate reimbursement one by one during review. Budget, application, reimbursement, and invoice data are scattered across different stages, and expense attribution and budget execution require manual assembly to see clearly.

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Pharmaceutical and MedicalExpense control reimbursement

Teyi Hulian · Food for special medical purposes service provider

Teyi Hulian | Expense control reimbursement and upfront budget control

Budget upfront verificationCore Capabilities

Budget upfrontControl method

Enterprise overview

Beijing Special Medical Internet Biotechnology Co., Ltd. was founded in 2019, headquartered in Zhongguancun, Beijing. Its predecessor was Beijing Yibeian Biomedical Technology Co., Ltd., founded in 2011. It is a high-tech enterprise based on clinical nutrition combined with digital technology, positioned as a platform-type ecosystem enterprise connecting doctors and patients outside hospitals. The company provides hospitals, medical institutions, and health management institutions with one-stop services from hardware equipment and information systems to nutrition department construction, and uses data-driven and AI technologies to establish disease rehabilitation process management models, providing technical support for scientific research projects in clinical functional nutrition and rehabilitation. The company has three business lines: women's and children's and maternal-infant, rehabilitation, and metabolism, with 21 self-developed products and 91 agency brand products, and sales covering 26 provinces and more than 1,300 hospitals nationwide.

Business pain points

Daily procurement covers pharmaceuticals and consumables, testing reagents, medical equipment, logistics services, and professional outsourcing. Supplier qualification requirements are high, invoice compliance standards are strict, and expense attribution for different departments and projects needs to be accounted for separately. After employees upload invoices, finance judges authenticity and duplicate reimbursement one by one during the review stage. The four types of data—budget, application, reimbursement, and invoices—are scattered across different stages, and expense attribution and budget execution require manual assembly to see clearly. Overspending can only be discovered after the fact, and the budget loses its ex-ante constraint
Invoice verification relies on manual experience, audit pressure is concentrated at month-end, and it is difficult to cover all items. Regulatory requirements for expense expenditure vouchers are tightening, and invoice non-compliance directly affects pre-tax deduction

Solutions

Move budget control forward to the pre-application stage, completing budget occupation upon application, with overspending intercepted at submission
After employees upload receipts on mobile, they are automatically recognized, verified, checked for duplicates, and bound to the reimbursement form, so finance only needs to handle exceptions
Connect reimbursement, payment, and voucher generation links, with expense data automatically collected by project and department
Ultimately achieving linkage of four types of data—budget, application, reimbursement, and invoices—so that expense execution can be checked at any time
At the same time, expense data is accumulated into analyzable dimensions, providing a basis for budget preparation and execution review