How can retail chain enterprises implement an output VAT invoice management system?

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process; establish an invoicing rules engine that supports automatic merging and splitting by customer and product, with scenarios such as full reductions, gifts, and partial returns handled by rules; red-letter reversals and partial red-letter reversals automatically match issued blue invoice details to generate working papers, which are executed in batches after finance confirmation.

What problems existed before Shengxuan Culture Group launched input and output invoice management?

Serving a large number of individual consumers and a small number of enterprise customers, with dense transaction volumes and small per-transaction amounts, invoicing requests are concentrated at the moment of consumption and at month-end; after customers raise invoicing needs, business staff relay them to finance, and finance fills out and delivers invoices one by one on the invoicing side, mainly by email forwarding and offline mailing; backfilling invoice numbers creates secondary work, and when customers urge, it is difficult to quickly answer how far the invoicing has progressed.

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Retail chainInput and Output Management

Shengxuan Culture Group · Cultural Industry Group

Shengxuan Culture Group | Rapid launch of output invoicing SaaS

Verification and duplicate checking certificationCore Capabilities

Fast go-liveProject Features

Enterprise overview

Beijing Shengxuan Culture Group Co., Ltd. is a group enterprise engaged in cultural industry investment and operations, with business covering cultural performances, content production, and related derivative services.

Business pain points

Serving a large number of individual consumers and a small number of enterprise customers, with dense transaction volumes and small per-transaction amounts, invoicing requests are concentrated at the moment of consumption and at month-end. After customers raise invoicing needs, business staff relay them to finance, and finance fills out and delivers invoices one by one on the invoicing side, mainly by email forwarding and offline mailing. Backfilling invoice numbers creates secondary work, and when customers urge, it is difficult to quickly answer how far the invoicing has progressed
Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. Issued invoices are stored in scattered locations, month-end reconciliation requires searching in multiple places, and annual aggregation repeats the process again
Invoicing data is disconnected from business data, so management cannot see the overall invoicing situation. With the full rollout of fully digitalized e-invoices, invoices must be kept as original files in multiple formats such as PDF, OFD, and XML; the previous practice of mainly keeping printed copies no longer meets archiving requirements.

Solutions

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process
Establish an invoicing rules engine, supporting automatic merging and splitting by customer and product, with scenarios such as full reduction, gifts, and partial returns handled by rules
Red-letter reversal and partial red-letter reversal automatically match the issued blue invoice details to generate a working draft, which is executed in batches after finance confirmation
Ultimately frees finance from issuing invoices one by one, so settlement peaks no longer become business bottlenecks
And feeding invoicing data back as input for business analysis, so invoicing pace, customer structure, and product distribution can be checked at any time