How can enterprises in the transportation and logistics industry implement a VAT output VAT invoice management system?

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process; establish an invoicing rules engine that supports automatic merging and splitting by customer and product, with scenarios such as full reductions, gifts, and partial returns handled by rules; red-letter reversals and partial red-letter reversals automatically match issued blue invoice details to generate working papers, which are executed in batches after finance confirmation.

What problems existed before PostPony Supply Chain launched input and output invoice management?

For settlement between cargo owners and platform parties, waybill cycles and settlement cycles are staggered, and invoicing requests are raised centrally by month and by batch; after customers raise invoicing requests, business personnel relay them to finance, and finance fills out and delivers each invoice one by one on the invoicing end, with delivery mainly via email forwarding and offline mailing; invoice number backfilling creates secondary workload, and when customers chase, it is difficult to quickly answer how far the invoicing has progressed.

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Transportation & LogisticsInput and Output Management

PostPony Supply Chain · Supply Chain Service Enterprise

PostPony Supply Chain | Output fully digitalized e-invoice issuance platform

Verification and duplicate checking certificationCore Capabilities

Output fully digitalized e-invoiceApplication scenarios

Enterprise overview

PostPony was founded in the United States in 2014 and specializes in providing cross-border warehousing and logistics solutions for cross-border e-commerce enterprises. It has three major service centers in China in Beijing, Shenzhen, and Hangzhou, and self-operated warehousing centers in Los Angeles, New Jersey, Atlanta, Houston, and Chicago in the United States, with a warehouse network covering the entire United States. The company focuses on providing integrated solutions for cross-border enterprises such as one-piece dropshipping of medium and large goods, FBA transfer, and last-mile delivery, aggregating USPS, UPS, FedEx, and multi-channel regional delivery resources, and providing U.S. domestic last-mile express label printing services for e-commerce sellers, overseas warehouse enterprises, and logistics freight forwarders.

Business pain points

For settlement between cargo owners and platform parties, waybill cycles and settlement cycles are staggered, and invoicing requests are raised centrally by month and by batch. After customers raise invoicing requests, business personnel relay them to finance, and finance fills out and delivers each invoice one by one on the invoicing end, with delivery mainly via email forwarding and offline mailing. Invoice number backfilling creates secondary workload, and when customers chase, it is difficult to quickly answer how far the invoicing has progressed.
Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. Issued invoices are stored in scattered locations, month-end reconciliation requires searching in multiple places, and annual aggregation repeats the process again
Invoicing data is disconnected from business data, so management cannot see the overall invoicing situation. Under China Golden Tax Phase IV, invoicing data is fully reported, and inconsistency between invoice information and the substance of the business will directly trigger warnings, amplifying the risk of errors from manual invoice filling.

Solutions

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process
Establish an invoicing rules engine, supporting automatic merging and splitting by customer and product, with scenarios such as full reduction, gifts, and partial returns handled by rules
Red-letter reversal and partial red-letter reversal automatically match the issued blue invoice details to generate a working draft, which is executed in batches after finance confirmation
Ultimately frees finance from issuing invoices one by one, so settlement peaks no longer become business bottlenecks
At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity