How did Peking University Pioneer in the high-end manufacturing industry implement an input invoice management system?

Deploy an input VAT invoice management system and seamlessly integrate it with Weaver OA: supports photo/scan/electronic file upload, with AI OCR recognizing all invoice face information; connects to the tax bureau in real time to automatically verify invoice authenticity and check duplicates, intercepting abnormal invoices; establishes a local input VAT invoice database, interacts with OA processes in real time, and makes invoice status traceable throughout.

What problems existed before Peking University Pioneer launched input-output management?

Manual processing is inefficient; invoices must be manually verified and registered one by one, time-consuming and error-prone, leaving finance staff overwhelmed; business-finance-tax processes are fragmented, invoice data is disconnected from OA reimbursement, and invoice status cannot be tracked in real time, affecting reimbursement cycles; compliance requirements are difficult to meet, audits are stringent, invoice authenticity and duplicate reimbursement risks are high, and fully digitalized e-invoice archiving lacks standards.

How long is the implementation cycle of Peking University Pioneer's input-output management project, and what are the results after launch?

Implementation cycle is about 4 weeks. Invoice processing changes from manual one-by-one to system automation, efficiency increases by 70%, and finance staff are freed for core work; zero tolerance for fake invoices and duplicate reimbursements, greatly reducing audit risk.

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High-end manufacturingInput and Output Management

Peking University Pioneer · Processing over 50,000 input VAT invoices annually

Peking University Pioneer | Input VAT invoices directly connected to Weaver OA, processing efficiency increased by 70%

70%Efficiency improvement

4 weeksProject Cycle

Enterprise overview

Beijing Peking University Pioneer Technology Co., Ltd. was founded in 1999. Its predecessor was the adsorbent R&D research group led by Professor Xie Youchang of Peking University. It is a nationally recognized high-tech enterprise specializing in the R&D of pressure swing adsorption gas separation and energy-saving and environmental protection technologies, as well as the design, manufacturing, and engineering implementation of complete equipment, and also provides equipment leasing, operation and maintenance, and comprehensive maintenance services. The company has designed and built more than 400 medium- and large-scale pressure swing adsorption gas separation and purification units for more than 200 enterprises worldwide. The world's largest pressure swing adsorption carbon monoxide purification unit and pressure swing adsorption air separation oxygen generation unit were both designed and built by the company.

Business pain points

Manual processing is inefficient; invoices must be manually verified and registered one by one, time-consuming and error-prone, leaving finance staff overwhelmed
Business-finance-tax processes are fragmented; invoice data is disconnected from OA reimbursement, making it impossible to track invoice status in real time and affecting reimbursement cycles.
Compliance requirements are difficult to meet, audits are stringent, invoice authenticity and duplicate reimbursement risks are high, and there is no standard for fully digitalized e-invoice archiving
Lack of data assets, invoices stored in a scattered manner, making it difficult to form a unified invoice pool, which is not conducive to financial analysis and audit traceability

Solutions

Deploy an input VAT invoice management system and seamlessly integrate it with Weaver OA: supports photo/scan/electronic file upload, with AI OCR recognizing all invoice face information
Connect to the tax bureau in real time to automatically verify invoice authenticity and check duplicates, and block abnormal invoices
Establish a local input VAT invoice database, interacting with OA processes in real time, with full traceability of invoice status

Results achieved

Invoice processing shifts from manual one-by-one to system automation, improving efficiency by 70% and freeing finance staff for core work
Zero tolerance for false invoices and duplicate reimbursement, greatly reducing audit risk
Invoice data deeply integrated with OA reimbursement, shortening the reimbursement cycle by 50%
Form a structured invoice pool, support multi-dimensional analysis, and achieve a closed loop of business-finance-tax integration