How did Pudi Hotel in the finance · professional services industry implement the LingShuiTong output invoicing platform?

Embed invoicing capabilities into existing business processes, so customers can apply self-service within the original interface without jumping to another system; the system fills in invoice face information according to preset templates, eliminating header and tax number errors at the source; the layout files of fully digitalized e-invoices are automatically archived and retained, meeting the original file retention requirements.

What problems existed before Pudi Hotel launched input and output invoice management?

Service fees are charged to customers by project or period, with the charging basis tied to contract terms, and invoicing needs raised separately at each project milestone; invoicing actions are concentrated on the finance side, business personnel cannot initiate them self-service, and when customers chase invoices it must go through business to finance and back; issued invoices are stored in scattered locations, month-end reconciliation requires searching in multiple places, and the annual summary repeats the whole process.

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Finance · Professional ServicesInput and Output Management

Pudi Hotel · Beijing Boutique Hotel

Pudi Hotel | Charging system integration with scan-code invoicing

Verification and duplicate checking certificationCore Capabilities

Charging System IntegrationApplication scenarios

Enterprise overview

Beijing Pudi Hotel is a boutique hotel under Hehua Mingcheng Industrial, providing accommodation, dining, and conference services, with business and individual travelers as its main customer base.

Business pain points

Service fees are charged to customers by project or period, with the charging basis tied to contract terms, and invoicing needs raised separately at each project milestone. Invoicing actions are concentrated on the finance side, business personnel cannot initiate them self-service, and when customers chase invoices it must go through business to finance and back. Issued invoices are stored in scattered locations, month-end reconciliation requires searching in multiple places, and the annual summary repeats the whole process.
Invoicing data is disconnected from business data, so management cannot see the overall invoicing situation. Invoicing volume drives up labor input linearly with business growth, and during settlement periods when invoices are concentrated, queues are severe; if the counterparty cannot get the invoice, they will repeatedly follow up, directly affecting settlement progress.
Errors such as a wrong header, a reversed tax ID, or a product name that does not match reality are hard to avoid at the process level. Under China Golden Tax Phase IV, invoicing data is fully reported, and any inconsistency between invoice information and the substance of the business directly triggers warnings, amplifying the error risk of manual entry

Solutions

Embed invoicing capabilities into existing business processes, so customers can apply self-service within the original interface without jumping out to another system
The system fills in invoice face information in a standardized manner according to preset templates, eliminating errors in header and tax number from the source
Layout files of fully digitalized e-invoices are automatically archived and retained, meeting the requirements for preserving original files
Ultimately achieving a closed loop of invoicing, delivery, archiving, and reconciliation on one line, with invoice data transparent to management
At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity