The fully digitalized e-invoice management platform directly connects to the enterprise's internal ERP system to achieve full lifecycle management of input and output VAT invoices

In the wave of digital transformation, corporate invoice management is facing many challenges such as low efficiency, difficult risk control, and system fragmentation. Kailing Technology's fully digitalized e-invoice management platform breaks down business-finance-tax data barriers, builds a closed loop of full lifecycle management for input and output VAT invoices, and provides enterprises with intelligent, efficient, and secure invoice management solutions.

I. Output management: full-scenario coverage, soaring invoicing efficiency

1.Multi-modal invoicing, adaptable to all industries

The platform supports invoicing methods such as web invoicing, mobile APP invoicing, QR code invoicing, and batch template import, meeting full-scenario needs such as commercial retail, property management fees, and hotel services.For example,Consumers scan the QR code on the shopping receipt to self-fill invoicing information, and invoicing is completed in 1 second after front-desk review; enterprises can batch import invoicing data via Excel/TXT templates, supporting all invoice types (paper invoices, electronic invoices, fully digitalized e-invoices), saying goodbye to manual entry errors.

2.Deep system integration enables seamless business-finance data flow

▪ Direct Connection to ERP and Leqi Platform:Real-time integration with mainstream ERP systems such as SAP, Yonyou, and Kingdee; order data is automatically synced to the invoicing module, with intelligent coding matched to tax classification codes to avoid manual coding errors; through the Leqi platform, it connects directly to the tax authority's electronic invoice service platform, enabling fully digitalized e-invoices with "one-click application, automatic issuance, and real-time delivery."

▪ Process automation:Sales contracts are linked to invoicing requests, with customer and vendor information automatically populated; supports custom invoice merge/split rules, such as flexible combinations by order, customer, or project dimension, meeting complex business scenario needs.

3.Centralized control, visible cost reduction and efficiency gains

▪ Multiple tax IDsUnified management:Through centralized management of multiple tax numbers and remote management mode, dispersed business and financial data is integrated into an automated, monitoring-oriented data warehouse, achieving centralized control of tax control equipment and financial data sharing。Supports switching tax disks and tax numbers in 1 second, fully automating tax copying and disk clearing, breaking the binding limitation between tax disks and invoicing locations, and enabling unimpeded remote invoicing.

▪ Integrated delivery and tracking:E-invoices are automatically pushed to email/SMS, paper invoices are directly connected to printers for batch printing, logistics information is entered simultaneously, and full-chain circulation tracking is supported to avoid invoice loss or omission.

II. Input management: intelligent collection and verification, zero errors in deduction certification

1.Omnichannel collection, accurate data entry

▪ Diversified collection methods:Supports barcode scanner scanning, photo OCR recognition, email/WeChat card wallet import, PDF file parsing, etc.MultipleCollection channel: employees can upload personal invoices in real time via the WeChat mini program, and invoice information is automatically recognized (including non-VAT invoices such as train tickets and air tickets).

▪ Full-chain compliance verification:Direct connection to the tax bureau's verification platform, verifying invoice authenticity in real time, automatically detecting duplicates to prevent repeated reimbursement; supports header and tax ID matching, sensitive goods validation, and consecutive-number invoice alerts, blocking non-compliant invoices with one click and flagging risk points.

2.Business-finance collaboration, automated deduction and certification

▪ Intelligent matching and bookkeeping:Collected input VAT invoices are automatically synchronized to the financial system and "three-document matched" with procurement orders and goods receipt notes to automatically generate accounting vouchers; for deductible invoices such as passenger transport, the system intelligently calculates the deductible amount by tax rate, reducing the financial accounting workload.

▪ Batch selection and certification:Supports one-click batch selection for multiple company accounts, automatically filtering eligible special invoices based on the tax period, directly connecting to the tax bureau to complete deduction certification, with results returned to the financial system in real time, eliminating the tedious manual comparison process.

3.Electronic archives, full lifecycle management

All input VAT invoices (including electronic originals) are uniformly archived in the "invoice pool," supporting query and statistics by time, tax number, supplier, and other dimensions, generating visual ledgers; integrated with enterprise reimbursement systems to enable full-process electronic flow of invoices from collection, reimbursement, posting to archiving, laying the foundation for electronic accounting archives upgrade.

III. Risk Monitoring: Full-dimensional scanning, tax risks preventable and controllable

1. Multi-level risk detection system

▪ Invoice compliance monitoring:Automatically validate consistency between purchaser name and tax number, seller blacklists, and sensitive words in goods names, for example triggering an alert for invoices for "office supplies" without an itemized list; track invoice status changes (voided, red-letter reversed, out of control), and remind finance staff in real time to handle abnormal invoices.

▪ Supplier risk control management:Integrate with judicial big data and the tax bureau's list of abnormal taxpayers to monitor supplier tax status in real time. If a supplier has tax arrears, major tax violations, or other issues, the system immediately issues a warning and links all invoices it has issued, helping enterprises avoid cooperation risks in advance.

2.Custom rules, flexibly adapting to needs

Enterprises can set personalized risk rules according to industry characteristics. For example, the construction industry focuses on monitoring the specification and model matching of invoices for materials such as "steel" and "concrete", while the e-commerce industry focuses on the compliance of "promotional discount" invoices. Risk levels (high/medium/low) are supported, and risky invoices can be locked with one click and traced to their source, achieving accountability to the individual.

3.Visualized reports, risks dynamically clear at a glance

The "risk cockpit" displays the distribution of invoice risks in real time and generates multi-dimensional analysis reports by risk type, supplier, and timeline, such as "proportion of consecutive-number invoices" and "trend of abnormal-status invoices," providing data support for enterprise tax planning and decision-making.

IV. Three core advantages of choosing Kailing Technology

1.Full-chain connectivity, breaking down information silos

With "business-finance-tax integration" at its core, it achieves full-process automation from business orders to invoice issuance, and from reimbursement processes to deduction certification, with no need for manual cross-system data transfer, increasing accuracy by 99%.

2.Multi-terminal collaboration, convenient and efficient operation

SupportWeb and mobileReal-time collection and batch processing、Self-service invoicingand other functions, adapted to the needs of different roles such as finance staff, business employees, and consumers, with no barriers to cross-regional work.

3.Safe and reliable, escorting enterprise compliance

Invoice data is encrypted and stored using national cryptographic algorithms, with Level 3 classified protection certification obtained and full-process encrypted data transmission; direct connection to official tax bureau interfaces ensures invoice management complies with the latest tax regulations, helping enterprises stay away from tax risks.

Kailing Technology's fully digitalized e-invoice management platform helps enterprises leap from "manual processing" to "automated operations" in invoice management. Whether it is centralized multi-tax-number control for group enterprises or lightweight needs for SMEs, we provide customized solutions to make invoice management simpler, smarter, and safer.

Contact Kailing Technology immediately to experience the new ecosystem of fully digitalized e-invoice management：https://www.kailingteck.com/ 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for sales contract management system, procurement contract management system, fully digitalized Leqi interface project, automatic output VAT invoicing system, invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, imaging OCR recognition system, automatic financial bookkeeping system, electronic accounting archives system and other businesses, comprehensively advancing the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.