LingShuiTong: an intelligent upgrade solution for enterprise invoice management, empowering enterprise digital transformation

In enterprise operations management, invoice management is crucial, running through multiple processes such as business, finance, and tax. With the development of the digital era, enterprises' requirements for invoice management are increasing, requiring not only efficiency but also compliance.Kailing Technology·Lingshuitong Smart Invoice Service Platform emerged at the right time, providing enterprises with comprehensive solutions.

I. Invoice management demands of different roles

Connect the data loop among business, finance, tax, and other systems to achieve digital management upgrading of the full business-finance-tax-invoice-archive process, ensure fiscal and tax compliance, and support operational transformation.

Employee level: convenient reimbursement, easy and worry-free

Employees often face many cumbersome processes when reimbursing invoices. Ling Shui Tong makes all of this simple and convenient. Employees only need to take a photo to recognize the invoice and confirm reimbursement, with no need to print or paste invoices; the system automatically retrieves e-invoices and performs intelligent review, and e-invoices are delivered via email and are not easily lost; invoices can also be automatically verified and recognized, avoiding rejection, greatly shortening the reimbursement cycle and easing cash flow pressure.

Finance level: efficient review, precise management

Finance staff bear important responsibilities in invoice management. Ling Shui Tong helps finance achieve compliant and efficient invoice review, through AI invoice review, achieving three-way matching automatic reconciliation, business-invoice collaboration data penetration; zero-credit pre-invoicing, automatically generating invoice tax drafts; no need to search everywhere for original invoices, and automatic payment, automatic voucher generation, greatly improving the accuracy and efficiency of financial work.

Tax layer: intelligent filing, risk control

Tax management concerns enterprise costs and risks.LingshuitongThe platform can monitor verification and deduction in real time, automatically generate report analysis, optimize tax management strategies, achieve intelligent filing for all tax types, and establish a full-process financial risk control system, effectively reducing tax costs and preventing tax risks.

II. Output invoice management: one-click operation, multi-channel delivery

LingShuiTong provides full-scenario output VAT invoice issuance, delivery, and management, supports Excel batch operations, and can also deliver via email and SMS、WeChatand other methods to deliver invoices. At the same time, it has multiple invoicing methods:

▪ Leqi Direct Connection invoicing: leveraging the Leqi platform to connect to the tax bureau's electronic invoice service platform to complete fully digitalized e-invoice issuance.

▪ Order invoicing: Connect with business systems and generate data-based invoices according to rules.

▪ Scan code invoicing: consumers scan the QR code on the shopping receipt and enter the header to issue an invoice.

▪ Web invoicing: select the business type for intelligent code matching and invoicing.

▪ Template import invoicing: batch import invoicing information via EXCEL/TXT templates.

▪ Process-driven invoicing: initiate an invoicing application linked to a sales contract, automatically filling in customer and vendor information.

III. Input invoice management: automatic collection, risk prevention

Leveraging Leqi, OCR, WeChat Mini Program and other technologies, Lingshuitong enables automatic invoice collection、Online verification, check-and-deductetc.Functions help enterprises efficiently manage input VAT invoices, comprehensively improve invoice management capabilities, and effectively prevent input VAT invoice risks.

Integrated management of business and invoices

Through the integration platform, Ling Shui Tong connects systems for budgeting, funds, procurement, sales, customers and suppliers, receipts and payments, invoices, and more, achieving close linkage between invoices and business-finance:

▪ Collaboration with contracts and orders: invoices are automatically associated with contracts and orders, information is interconnected, and synergy is formed.

▪ SRM collaboration: intelligent accounts payable matching, invoicing, posting, and three-way matching, with unified ledger management and centralized authentication.

▪ Collaboration with capital system: output VAT invoices are automatically matched and collected with bank receipts for collections, monitoring payment collection.

▪ Collaboration with reimbursement system: automatic reimbursement after invoice collection and verification, parsing of invoice information, intelligent matching of account categories, one-stop reimbursement.

▪ Collaboration with archive system: invoices are automatically archived after business completion, intelligently matched and associated, achieving "four-property testing" and retrieval/borrowing.

IV. Featured functions to help upgrade management

1. Localized Leqi Direct Connection middleware: as a Leqi front-end system, it encapsulates interface functions to facilitate localized operation and access by enterprise internal business systems.

2. One-click archiving of electronic accounting archives，Tamper-proof: after business completion, vouchers are automatically associated and archived, with third-party evidence storage and tamper-proof capabilities, retrievable in 3 seconds.

3. Unified management of paper invoices and fully digitalized e-invoices: unified management of invoicing, collection, and invoice verification for paper and fully digitalized e-invoices on the same platform.

4. Comprehensive invoice compliance risk control: relying on a full-volume invoice pool and an intelligent risk control engine, using multiple technologies to build a whole-process risk control system covering pre-event, in-event, and post-event.

5. Intelligent technology support: use semantic recognition, OCR, RPA, and large model technologies for compliance verification; RPA enables automated receipt and issuance invoice management.

6. Digital technology support: with electronic signature technology, bills are automatically stamped with signatures, have legal effect, can be automatically archived according to rules, and are easy to verify.

Kailing Technology·Lingshuitong Smart Invoice Service PlatformCommitted to realizing integrated operations of "business · finance · invoice · tax · archives," enabling linkage and integration of all stages, promoting enterprise digital transformation, and improving management efficiency and competitiveness. If your enterprise is also seeking an optimization solution for invoice management, you may wish toandKailing TechnologyGet in touch,Deeply understand LingShuiTong and start a new era of efficient management.

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, comprehensively driving the digitalization process across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.