Ministry of Finance Issues "Accounting Informatization Standards," Electronic Accounting Archives Construction Is Imperative

To implement the relevant requirements of the Accounting Law of the People's Republic of China,The Ministry of Finance issued the "Work Standards for Accounting Informatization" and the "Basic Functions and Service Standards for Accounting Software."

As modern information technologies such as big data, artificial intelligence, mobile internet, cloud computing, IoT, and blockchain innovate and iterate faster, proactively applying new technologies to drive the digital transformation of accounting work is an inevitable requirement for the high-quality development of accounting work. By revising the two sets of standards, guidance is provided to units in accounting informatization concepts, technologies, methods, and other aspects, which is conducive to accelerating the digital transformation of accounting work.

Article 31 of the "Work Standards for Accounting Informatization" states: "Units shall, in accordance with national regulations on the management of electronic accounting archives, establish and improve management systems for the formation, collection, organization, and archiving of electronic accounting materials, as well as the custody, statistics, utilization, appraisal, and disposal of electronic accounting archives, adopt reliable security protection technologies and measures, ensure the authenticity, integrity, usability, and security of electronic accounting archives during transmission and storage, and strengthen the archiving of electronic accounting materials and the management of electronic accounting archives. Structured data files of posting information that comply with the accounting data standards for electronic vouchers shall be archived simultaneously with the electronic accounting vouchers." This further clarifies the requirements for electronic accounting archive management for enterprises.

At the same time, in recent years relevant authorities have been stepping up efforts to promote pilots such as the fully digitalized e-invoice Leqi pilot and the electronic voucher accounting data standard pilot. Financial automation and paperless operations have become important future development directions for enterprises. For enterprises, the digitalization of electronic accounting archives and electronic vouchers is now urgent, and they shouldClosely centering on the latest policy requirements, complete the upgrade and transformation of the business-finance-tax system as soon as possible, and promote accounting informatization construction。

Kailing Electronic Accounting Archives Solution: One-Stop Service, Driving Cost Reduction and Efficiency Improvement

1. Kailing Technology focuses on building a comprehensive management system of electronic accounting archives for enterprises, fully promoting the realization of invoice-archive integration.

This system has a series of powerful functions, including automatic collection of electronic accounting archives, intelligent archiving, convenient query and retrieval, standardized archive transfer, and precise appraisal and destruction, successfully building an online, automated, and digitalized closed-loop management model for accounting archives. At the same time, Kailing Technology's electronic accounting archives system can closely connect with LingShuiTong · Input and Output Invoice Management System to achieve invoice data sharing and online querying. It provides diversified services such as online preview of the invoice face of fully digitalized e-invoice XML files, automatic verification, automatic duplicate checking, and intelligent invoice OCR, synchronizing the latest invoice status in real time, strongly promoting automated invoice bookkeeping and archiving for enterprises, and leading enterprises toward a new journey of integrated invoice-archive management.

2. Kailing Technology successfully established an efficient correlation index between electronic archives and offline paper archives, effectively ensuring the consistency of accounting archives online and offline, and achieving the integrated "online + offline" management goal for accounting archives.

The system flexibly accommodates enterprises' single-set and dual-set management needs, supports routine operations such as boxing, shelving, and transferring of paper archives, and achieves close association between accounting vouchers and the locations of paper original vouchers. Enterprises can build digital archives within the system, using real warehouse images for maintenance, achieving linked online and offline archive management, greatly improving the convenience and understanding for enterprise employees.

3. Kailing Technology carefully equips four-property detection tools that can verify business completeness, helping enterprises achieve intelligent and compliant management of electronic accounting archives and fully meeting national policy requirements.

Possess comprehensive metadata management and four-property testing tools, enabling enterprises to strictly test the authenticity, integrity, usability, and security of archives and generate four-property testing reports, providing strong guarantees for the long-term preservation of electronic files. At the same time, the system can verify business integrity from multiple aspects: first, verify the integrity of the number of electronic vouchers by comparing the number of associated items; second, based on accounting vouchers, verify the integrity of electronic voucher attachment types; third, verify whether paper archives have been boxed. In this way, it comprehensively safeguards corporate business compliance.

4. Relying on its own technical advantages and rich pilot practical experience, Kailing Technology has successfully built a one-stop solution for electronic vouchers.

Kailing Technology's electronic voucher format solution has fully independent intellectual property rights, and its technology and products cover the entire lifecycle of electronic voucher generation, viewing, parsing and utilization, archiving, and security protection.

Kailing Technology provides multiple signature verification mechanisms, capable of automatically performing batch verification based on the digital signature or electronic seal corresponding to electronic vouchers, ensuring that electronic voucher files received by enterprises are authentic, accurate, and untampered, providing solid assurance for the security and reliability of electronic accounting vouchers.

In the accounting entry process, Kailing Technology can parse XBRL-format structured data in files and convert it into XML and JSON formats that enterprise financial systems can understand, for accounting treatment such as reimbursement and accounting entry. At the same time, the system also supports converting JSON or XML into XBRL format. This two-way data parsing model fundamentally solves the common difficulties enterprises face in receiving and converting various electronic vouchers.

Thus, Kailing Technology can fully meet the management requirements of the Accounting Informatization Work Standards, help enterprises complete the integrated construction of electronic accounting archives and electronic vouchers, and successfully open up the "last mile" of financial digitalization.

In the wave of the digital economy, digital and information technologies have profoundly transformed enterprise production and operating paradigms. Thanks to strong policy support, enterprises can actively explore cutting-edge modern information technologies such as big data, artificial intelligence, and cloud computing, thereby improving the level of digital financial management, achieving deep business-finance-tax integration, advancing the overall digital transformation process of the enterprise, and building core competitive advantages within the industry.

Kailing Technology provides enterprise business-finance-tax digital product lines according to enterprise needs:

Solutions for businesses including sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image OCR recognition system, automatic financial bookkeeping system, and electronic accounting archives system, professionally and efficiently supporting the transformation and upgrading of enterprise business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.