Enable Electronic Accounting Archives, So Archives No Longer Pile Up Like Mountains~

Accounting archive management of enterprises and institutions needs to focus onFollowissues

1. Paper archives have problems such as large space occupation and high maintenance costs; file retrieval speed is slow and search efficiency is low; archive management is disconnected from business systems, affecting work efficiency improvement; electronic invoices and electronic documents cannot be archived in a timely manner, violating relevant national laws and regulations.

2. Enterprises and public institutions urgently need to properly handle the secure and compliant storage of electronic accounting vouchers; financial business processes are complicated, and there is a very urgent need for a full-process electronic solution for secure and compliant electronic accounting vouchers in collection, reimbursement, bookkeeping, and archiving.

Kailing Technology Electronic Accounting ArchivesSolutions

In response to the requirements of receiving units, Kailing Technology has created a solution for the current archive management systems of enterprises and public institutions,EstablishA cloud data warehouse for electronic invoices and electronic accounting materials, capable of providing functions such as collection, organization, custody, utilization, appraisal, and long-term preservation of electronic invoices and electronic accounting materials.

Kailing Technology Electronic Accounting ArchivesSystemHelp enterprises achieve compliance management of electronic invoices, realize full-process electronic and paperless management of accounting archives, reduce costs for consumables, manpower, and storage, and comprehensively improve economic and management benefits.

Product Advantages

1. Multi-channel invoice archiving

Invoices can be archived through various methods such as electronic file import, paper scanning, and interface import.

2. Dual-format invoice management

Able to view and manage both PDF and OFD invoice formats simultaneously.

3. Full-process management of accounting archives

Supports management operations for accounting archives throughout the entire process of collection, management, storage, and utilization.

4. Invoice compliance check

Equipped with functions such as intelligent invoice recognition, verification, and duplicate checking, which can reduce invoice compliance risks.

5. Complete accounting archive extension

Supports expansion from managing only electronic invoices to complete accounting archives.

6. Anti-tampering security

Ensure archived data is secure and controllable through identity authentication, digital signatures, four-property detection, digital watermarking, and other technologies.

Applicable scenarios

1. Separate archiving of electronic invoices

-Accounting archives are archived offline in paper form

-Managing electronic invoices in the archive system

-Invoice Verification, Duplicate Checking

-Invoice archiving

2. Complete accounting archive filing

-Accounting vouchers, books, reports

-Other accounting materials

-Paper-electronic association

-Four-property detection

Business integration

Treat the user's existing information systems such as ERP, accounting systems, and expense control systems as source systems for electronic accounting materials,Kailing TechnologyThe archive system integrates with its systems. With standardized and secure interface services, it achieves data sorting, classification components, and one-click archiving of electronic accounting materials.

Standard interface

Provide general interface specifications and adopt methods such as secure encrypted data transmission to ensure the security of interface data transmission. Standard interfaces are suitable for connecting with business systems and third-party platforms to achieve online receipt of accounting vouchers, accounting ledgers, accounting reports, and other accounting documents.

Archive Management

Achieve full lifecycle management of electronic accounting archives. For electronic accounting materials uploaded from source systems, through the electronic accounting archives management system, realize daily archive management operations including file collection, archive organization, archive custody, archive utilization, archive appraisal, archive compilation and research, and archive statistics.

Long-term preservation

According to national archive management specification requirements, build a secure long-term preservation storage environment and storage strategy, and deploy separate long-term preservation storage devices and services. Long-term preserved electronic accounting archives adopt a standard-format storage structure, and archive data reading does not depend on specific software versions or tools; at the same time, a data backup and recovery mechanism is established.

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.