Ministry of Finance Issues Another New Policy, Guiding a New Path for Enterprise Electronic Accounting Archives Construction

In April 2024, the Ministry of Finance revised the Work Specifications for Enterprise Accounting Informatization, the Work Specifications for Computerized Accounting, and the Basic Functional Specifications for Accounting Software, forming the Work Specifications for Accounting Informatization (Draft for Comments) and the Basic Functions and Service Specifications for Accounting Software (Draft for Comments).

Among them, "Article 31 (Accounting Data Archiving)" puts forward clear requirements for the construction of electronic accounting archives:

The Ministry of Finance has formulated new regulations, prompting the construction of electronic accounting archives to enter a new accelerated process.

Electronic accounting archives: a new engine for improving work efficiency

With the rapid development of information technology, especially the rise of digital documents at the end of the 20th century and the increasing maturity of online applications, the accounting field has ushered in unprecedented transformation. Traditional paper accounting archives are gradually being replaced by electronic accounting archives, and this shift has greatly improved work efficiency.

At the same time, construction at the regulatory and legal level is also proceeding intensively. From the "Accounting Computerization Work Specifications" issued by the Ministry of Finance in 1996, to the "Accounting Archives Management Measures" in 2015, and then to the "Notice on Regulating Electronic Accounting Voucher Reimbursement, Booking, and Archiving" in 2020, these rules and regulations provide clear guidance and basis for electronic accounting management.

Especially in the business-finance-tax field, with the continuous improvement of underlying infrastructure and in-depth R&D technology, electronic accounting archives have achieved rapid development after their legal effect was established. This transformation has not only improved the efficiency of accounting work, but also brought more convenient, efficient and secure solutions to enterprise financial management.

Kailing Technology's electronic accounting archives system provides enterprise users with tremendous convenience and benefits. Under the traditional manual operating model, enterprises need to process more than ten thousand vouchers each month, which not only increases substantial binding, printing, and storage costs, but also reduces financial management efficiency.

With advanced technology and professional services, Kailing Technology can assist enterprises in optimizing OA system processes, thereby establishing a fully online, digital management model from approval to bookkeeping. This model is not only a comprehensive upgrade of traditional operating models, but also provides convenient retrieval, consultation, and other functions, greatly improving the operational efficiency of financial management.

By introducing Kailing Technology's electronic accounting archives system, enterprises can reduce manual intervention and errors, lower operating costs, and improve work efficiency and accuracy. This will enable enterprises to maintain a leading position in fierce market competition and achieve more efficient and convenient financial management.

Kailing Technology Electronic Accounting Archives Solution

Kailing Technology'sElectronic Accounting Archive Management SystemCan provide customers with full lifecycle management from paper archives to electronic archives，Achieve full-process management of electronic archives including collection, generation, archiving, borrowing, statistics, utilization, appraisal, and destruction.

Electronic accounting archive solutions to end the high cost, inconvenient access, and easy loss of traditional archive management。After digitizing data, improve the archive data chain to facilitate financial sharing and solve issues such as centralized sharing of physical invoices and documents in financial sharing.

Kailing Technology's electronic accounting archives solution fully meets enterprise archives management needs:

Full data collection, comprehensive archive aggregation

With its powerful interface capabilities and rich implementation experience, Kailing Technology Electronic Accounting Archives Management System can accurately connect with enterprises' output VAT, ERP, tax management, and other systems, ensuring that all types of accounting materials such as invoices, documents, and vouchers are fully collected and fully archived. In addition to system integration, Kailing Technology also usesOCRImage recognition technology realizes comprehensive electronification of enterprise accounting materials, enables online management of paper-electronic links, and significantly improves archive management efficiency through full-text search and multi-condition query functions.

Using the Kailing Technology electronic accounting solution, enterprises can achieve fully online, digital and automated management processes for accounting material collection, archiving, custody, retrieval and borrowing.

Leading Technology, Ensuring Compliant and Legal Management

As a comprehensive business-finance-tax digitalization service provider, Kailing Technology, with its professional team, can build compliant and legal archives management systems for enterprises in accordance with the latest national archive filing file format requirements and cryptographic standards，Verify relevant electronic accounting materials to ensure the files are authentic, accurate, complete, and untampered, so enterprises need not worry about compliance risks.

Rich product lineup with strong derivative capabilities

Kailing Technology adheres to the concept of integrated construction of business-finance-tax-archives, and its digital solutions can comprehensively cover the closed-loop management of various enterprise vouchers throughout their entire lifecycle, from business review, invoice issuance, document format, document circulation, voucher storage, to material archiving.

This solution not only helps enterprises establish an intelligent and compliant archive management system and improve the efficiency of accounting archive filing, management, and utilization; Kailing Technology's rich product matrix can also meet the full-domain digital application needs in the digital invoice and document circulation process.

For example, fully digitalized e-invoice issuance and usage management, invoice compliance control and risk scanning, intelligent tax filing, etc. Kailing Technology can build a comprehensive and integrated financial digital application for enterprises, effectively avoiding operational risks that may be brought to enterprises by management shortcomings or defects.

Beijing Kailing Technology Co., Ltd.——an enterprise business-finance-tax digitalization solution service provider.

Kailing Technology provides solutions for sales management systems, procurement management systems, output invoicing systems, input invoice collection systems, imaging management systems, financial posting systems, electronic accounting archives, fully digitalized e-invoice and Leqi interfaces and other businesses according to enterprise needs, professionally and efficiently helping enterprises transform and upgrade their business-finance-tax digital management.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.