Attention, experts in the bidding and tendering industry: your personal invoice for review fees should be issued this way|Kailing Technology helps individuals issue invoices more efficiently

In the bidding and tendering industry, the settlement of bid evaluation expert service remuneration always cannot avoid the invoice compliance challenge. With the official implementation of the VAT Law of the People's Republic of China on January 1, 2026, and the continuous strengthening of local tax authorities' regulation of natural person invoicing, for example, the Shaanxi Provincial Development and Reform Commission explicitly requires that bid evaluation expert service remuneration must be issued with VAT invoices in accordance with the law, compliant invoicing has become a rigid industry need. Many experts are troubled by the cumbersome traditional invoicing process and complex tax rules. The natural person invoicing compliance solution launched by Beijing Kailing Technology makes review fee invoice issuance efficient, worry-free, and zero-risk.

I. Hard Policy Requirement: Compliant Invoicing for Review Fees Is Now Inevitable

The VAT Law effective from 2026 clearly stipulates that individuals providing services within China are VAT taxpayers and shall pay VAT and issue invoices in accordance with the law. For the bidding and tendering industry, the technical review and consulting services provided by bid evaluation and review experts fall under the category of "labor remuneration," and their income must be subject to individual income tax in accordance with regulations, withheld and remitted by the payer of the labor fees.

In the special presentation "Full-Process Analysis of Standardizing Labor Fee Payment", the State Taxation Administration particularly emphasized that under China Golden Tax Phase IV, tax authorities will focus on verifying the authenticity of business, labor expenditures without compliant invoices cannot be used as pre-tax deduction vouchers for enterprise income tax, and not only do enterprises face the risk of tax adjustment increases, but individual experts may also have their credit affected for failing to file and pay taxes in accordance with the law. The notice issued by the Shaanxi Provincial Development and Reform Commission in April 2025 directly requires that bid evaluation and review experts must promptly provide VAT invoices to the payer after completing their work; there is no way back from compliant invoicing.

II. Kailing Technology Invoice Issuance for Individuals System: full process of issuing individual invoices for review fees

Kailing Technology's invoice issuance for individuals solution has customized an extremely simple operation process specifically for bidding industry experts, requiring no tax APP download, all completed online, with an average time of only 5 minutes.

(1) Registration and Certification: Certify Once, Reuse for Life

Experts must first complete electronic tax bureau account registration, with support for two convenient methods:

1. Facial recognition registration: Enter ID number, name, and mobile phone number, and complete it through SMS verification and facial recognition, with no offline materials required throughout the process;

2. UnionPay bank card recognition registration: Bind a UnionPay bank card and verify through the reserved mobile phone number, without facial recognition, suitable for scenarios where operating a camera is inconvenient.

Verification advantages are especially prominent: Kailing Technology directly integrates the electronic tax bureau verification module into the business end. Experts can complete face scanning within the bidding agency's APP or mini program without jumping to other platforms, increasing operational cooperation by more than 90%. Experts in the Beijing area can also enjoy the convenient "face-scan-free" service, further simplifying the process.

(II) Information filling: intelligent pre-filling, less input and more judgment

After registration is completed, experts only need to supplement three types of core information, and the system will automatically complete the remaining fields:

- Invoice recipient information: name of the bidding agency, taxpayer identification number (CanPre-entered by the enterprise, so experts do not need to enter it manually);

- Invoicing details: item nameAutomatic selection, the amount is automatically synchronized by the system according to the bidding contract, and the tax rate is automatically matched according to current policies;

- Taxable place of occurrence: select the place where the review business occurs or the expert's usual residence; the system provides a full administrative division data source, accurate to the district and county level.

(3) Submit for review: real-time tracking, transparent progress

After information submission, the system will automatically connect to the electronic tax bureau for review. The tax bureau's review time on working days is 10-60 minutes, with a maximum retention of 7.5 hours. Experts can view the review status in real time through the platform, avoiding the traditional trouble of "repeated trips and lack of information." If the review is not passed, the system will clearly indicate the direction for modification, such as supplementing a scanned copy of the review agreement, without the need for blind supplementary materials.

(4) Tax payment: two methods, flexible choice

After approval, experts can choose a suitable tax payment method:

1. Enterprise payment on behalf: automatically paid by the bidding agency through the China Merchants Bank corporate account, with no operation required by experts; taxes and fees will be deducted from the review fee (requires prior agreement);

2. Individual self-payment: pay by scanning the QR code generated by the system via WeChat or Alipay; the QR code is valid long-term and supports payment in installments.

(5) Voucher collection: electronic invoices, downloadable at any time

After tax payment is completed, the system automatically generates an electronic invoice and tax payment certificate, which experts can directly download and save or send to an email address. The invoice contains complete business information, meeting the pre-tax deduction needs of bidding agencies, and each invoice can be traced back to the review contract and payment voucher, forming a complete "four flows consistent" evidence chain to handle tax audits with ease.

If a red-letter reversal invoice is needed, experts can initiate an application through the "I Want to Handle Taxes - Invoice Issuance on Behalf - Invoice Issuance on Behalf Red-Letter Reversal" function, and the tax on the invoice is generally refunded to the original route within T+1 days.

III. Kailing Solution Differentiated Highlights: Beyond "being able to invoice," it's about "invoicing well"

Compared with traditional invoicing models and ordinary invoice issuance platforms, Kailing Technology's solution creates multiple core advantages targeting the pain points of the bidding industry:

(1) Extremely Simple Operation: Break Technical Barriers, Suit Expert Groups

Considering that bidding and tendering experts are mostly industry technical talent who may be unfamiliar with digital operations, the system adopts a fully guided interface design with voice prompts and illustrated tutorials, so even experts over 60 can complete operations independently. There is no need to memorize complex processes or understand professional tax terminology—the "one-click invoicing" function minimizes the operational threshold.

(2) Compliance backstop: closely following policy changes and adapting to multi-regional differences

The system has built-in a tax policy database for all provinces and cities nationwide, automatically adapting to review fee invoicing requirements in different regions, such as special provisions on individual income tax withholding rates for remuneration for personal services in some regions, avoiding invalid invoicing caused by deviations in policy understanding. At the same time, it connects to the regulatory requirements of China Golden Tax Phase IV, automatically verifies business authenticity, and ensures invoices are verifiable and inspectable, with 100% compliance coverage.

(3) Multi-terminal adaptation: invoice anytime, anywhere, unrestricted by scenario

Supports multi-channel access via web, mini-programs, and APP. Experts can complete invoicing operations via mobile phone whether at the review site, office, or on business trips. The system automatically syncs invoicing progress, and bidding agencies can view the invoicing status of all experts under their name in real time through the enterprise dashboard, achieving centralized management.

(4) Information security: encrypted storage, controllable permissions

Strictly comply with the Personal Information Protection Law, encrypting the storage and transmission of sensitive information such as experts' ID numbers and bank cards, and implementing tiered permission management. All operation logs are retained throughout, viewable only by authorized personnel, ensuring personal information is not leaked.

(5) Cost optimization: clear taxes and fees, no hidden expenses

The system automatically calculates various taxes and fees with no additional service fees, and enterprises can enjoy tiered settlement rate discounts. Compared with the high hidden costs of "manual invoice issuance for individuals + document organization" under the traditional model, Kailing Technology's solution can help bidding agency institutions reduce operating costs by more than 65%.

IV. Compliant and efficient invoicing, enabling worry-free review

Against the backdrop of increasingly strict tax regulation, compliant invoicing by bid evaluation and review experts is not only a policy requirement, but also a guarantee of personal professional reputation. Beijing Kailing Technology's invoice issuance for individuals solution, through the triple empowerment of "policy adaptation + technical simplification + service optimization," compresses the invoicing process from "2-3 hours and multiple trips" under the traditional model to "5 minutes, fully online," solving both the operational difficulties of experts and the compliance needs of bidding agency institutions.

Currently, this solution has successfully served multiple large bidding agencies and industry associations, with expert invoicing cooperation increasing from less than 50% to over 95%, enterprise invoice receipt rate reaching 98%, and tax audit pass rate at 100%. Experts in the bidding industry no longer need to worry about review fee invoices and can focus on the technical review itself, enabling professional value to be realized more efficiently.

If youYesCurrently trapped byLabor settlement workofBidding agencies may wish to experience Kailing Technology's invoice issuance for individuals solution, making compliant invoicing simple and efficient. To learn about regional policy differences or customized services,Consult Kailing TechnologyGet dedicated support：https://www.kailingteck.com/h-col-126.html 。

As a comprehensive business-finance-tax digitalization solution service provider, Kailing Technology provides business-finance-tax management digital transformation products and operational services for various government agencies, institutions, and large, medium, and small enterprises. The product line includes:

Sales contract management system, procurement contract management system, fully digitalized Leqi interface project, output automatic invoicing system,Reverse invoicing system,The invoice issuance for individuals system, employee expense control and reimbursement system, input VAT invoice management system, supply chain collaborative reconciliation system, image AI OCR recognition system, automated financial bookkeeping system, electronic accounting archives system, and other business solutions comprehensively advance digitalization across various fields.

If you have any business-finance-tax digital transformation needs, welcome to contact us. Beijing Kailing Technology will serve you wholeheartedly.

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