Public Health Science Popularization Promotion Association | Labor remuneration invoice issuance for science popularization experts

Enterprise overview

Beijing Public Health Science Popularization Promotion Association, centering on the Healthy China strategy, plays a bridging role as a public welfare service platform for public health science popularization in improving people's health quality and quality of life. It focuses on livelihood issues such as prevention and treatment of major and common diseases, food and drug safety, and population aging, and organizes health science popularization publicity, academic exchanges, and expert seminars year-round. The association currently has 32 organizational members and 37 individual members, drawn from industry management, services, enterprises and institutions, and academic research institutions related to medical and health services.

Business pain points

• Expense settlements occur with external experts, lecturers, researchers, and part-time personnel, with many people, low single amounts, and high frequency. At present, the offline invoice chasing method is used, with dedicated personnel collecting materials and then submitting applications to tax departments in various locations and waiting for manual invoice issuance. Offline invoice chasing requires dedicated manpower input, and both response speed and coverage capability are limited, becoming a bottleneck for business scale expansion. Individuals' willingness to cooperate is generally low; if the enterprise cannot obtain invoices, it cannot expense them as costs, and white slip posting is no longer feasible under current regulation
• Invoices and payment records are scattered, making it difficult to match them item by item during project final accounts and audits. After the implementation of China Golden Tax Phase IV's data-driven tax administration, expenditures lacking compliant invoice support easily trigger warnings, and enterprises face the dual risk of tax repayment and penalties

Solutions

• Move the entire invoicing process online; individuals complete real-name authentication and facial verification on mobile and submit an application, and the system automatically completes tax calculation, tax payment, and invoice issuance, with no need for the person to appear in person throughout
• Built-in tax rules for various regions, automatically adapting tax calculation methods and filing standards to local policies, eliminating errors caused by manual judgment
• The enterprise side uniformly manages invoicing applications, quota control and invoice collection, and invoices are automatically bound to payment records and project attribution
• Ultimately greatly reducing the individual's operational threshold and cooperation cost, increasing the enterprise's invoice collection rate and forming a complete auditable voucher chain
• At the same time, personal profiles and invoicing history are accumulated, so repeated cooperation requires no resubmission of materials, further reducing cooperation costs