How can enterprises in the culture and Internet industry implement an enterprise input and output VAT invoice information management system?

Connect business systems with the invoicing platform; invoicing information is directly passed in by the business side according to agreed fields, and the system automatically completes title verification, tax classification code matching, and tax rate application, eliminating manual transcription; after issuance, the invoice number and PDF, OFD, and XML format files are automatically returned to the business system, binding business documents and invoices one-to-one; invoices are automatically delivered to customers via SMS, email, or embedded entry points in the business system, no longer relying on manual forwarding and mailing.

What problems existed at Yonyou Automotive Information before launching input and output VAT invoice management?

Serving a large number of individual users and corporate clients, with dense transaction volumes, small and scattered per-transaction amounts, and invoicing requests that may be initiated at any time; invoicing information currently needs to be manually transcribed from the business system to the invoicing end, with the title, tax number, product name, tax rate, and amount checked item by item, and after invoicing, the invoice number is manually backfilled into the business system; invoicing volume drives up labor input linearly with business growth, and during settlement periods, concentrated invoicing requests cause severe queuing, and the counterparty repeatedly chases when they cannot get the invoice, directly affecting settlement progress.

← Back to case list

Culture and InternetInput and Output Management

Yonyou Automotive Information · Automotive industry informatization vendor

Yonyou Automotive Information | Invoicing capabilities embedded in automotive industry solutions

STAR Market listedEnterprise Attributes

Automotive industryService Areas

Enterprise overview

Yonyou Automotive Information Technology (Shanghai) Co., Ltd. was founded in 2003 and is headquartered in Shanghai. It was listed on the STAR Market in 2023 (688479, Yonyou Auto Technology). The company focuses on automotive marketing and aftermarket services, providing automotive OEMs and dealers with professional business process consulting and full-suite solutions for core application systems such as DMS. It has a team of senior consultants and industry experts with over 10 years of automotive industry experience, has passed CMMI 3 and ISO9001 certifications, and has been recognized as a Shanghai High-Tech Enterprise and Software Enterprise. Currently, more than 40 vehicle manufacturers, 8,000 auto dealers, and nearly 30 dealer groups use its products and services.

Business pain points

Serving a large number of individual users and enterprise customers, with dense transaction volumes and small, scattered per-transaction amounts, invoicing requests may be initiated at any time. Invoicing information currently needs to be manually copied from the business system to the invoicing side, checking title, tax number, product name, tax rate and amount item by item, and after invoicing the invoice number is manually backfilled into the business system. Invoicing volume linearly pushes up labor input as business grows, queues are severe when invoices are concentrated during settlement periods, and the other party repeatedly urges when they cannot get invoices, directly affecting settlement progress
Errors such as a wrong header, a reversed tax ID, or a product name that does not match reality are hard to avoid at the process level. Backfilling the invoice number creates secondary work, and when customers ask, it is hard to quickly answer how far the issuance has progressed
Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. Under China Golden Tax Phase IV, invoicing data is fully reported, and inconsistency between invoice information and the substance of the business directly triggers warnings, amplifying the risk of errors in manually filled invoices

Solutions

Connect business systems with the invoicing platform; invoicing information is directly passed in by the business side according to agreed fields, and the system automatically completes title verification, tax classification code matching, and tax rate application, eliminating manual transcription
After issuance, the invoice number and PDF, OFD, and XML format files are automatically returned to the business system, binding business documents and invoices one-to-one.
Invoices are automatically delivered to customers via SMS, email, or embedded entry points in business systems, no longer relying on manual forwarding and mailing
Ultimately consolidates all issued invoices into a unified ledger, supporting multi-dimensional queries by customer, period, and amount, eliminating repetitive work in reconciliation and annual summaries
At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity