How did China Petroleum Materials in the energy and environmental protection industry implement the enterprise input VAT invoice cloud management system?

Progressive construction in three phases: Phase I deploys the enterprise input VAT invoice cloud management system to realize invoice image collection, authentication, and archiving; Phase II completes the fully digitalized e-invoice interface upgrade to adapt to ticket retrieval, verification, and source file processing for fully digitalized e-invoices; Phase III uses VAT input invoice management software technical services to continuously support operation and optimization.

What problems existed before China Petroleum Materials launched input and output invoice management?

Under the centralized procurement model, the volume of input VAT invoices is extremely large and suppliers are distributed nationwide; the collection, certification, and archiving of paper invoices rely heavily on manual work, and cross-year retrieval is difficult; after the rollout of fully digitalized e-invoices, the original interfaces and archiving methods cannot handle raw XML files and require simultaneous upgrades; central state-owned enterprises have strict requirements for internal control trails and audit traceability.

What results were achieved after the launch of China Petroleum Materials' input and output invoice management project?

Centralized collection, automatic verification and duplicate checking, and compliance validation of input VAT invoices, with abnormal invoices intercepted before recording; invoice pool data can be traced by project and department, greatly reducing finance review and organization workload; after the fully digitalized e-invoice interface upgrade, invoice retrieval, verification, and source file processing adapt to new regulations, and Phase III construction continues to support massive invoice processing under the centralized procurement model and central enterprise audit traceability requirements.

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Energy and Environmental ProtectionInput and Output Management

China Petroleum Materials · CNPC group materials procurement entity

China Petroleum Materials | Image certification and archiving of massive input VAT invoices

Verification and duplicate checking certificationCore Capabilities

Image authentication and archivingApplication scenarios

Enterprise overview

China Petroleum Materials Co., Ltd. (China Petroleum Materials Procurement Center, China Petroleum Tendering Center) was established at the end of 2007 on the basis of China Petroleum Materials and Equipment Corporation. It is a specialized procurement and tendering institution directly under PetroChina Company Limited, headquartered in Beijing. The company undertakes centralized procurement for the group and the company of bulk materials, important materials, long-cycle materials, safety materials, complete equipment, and materials for large engineering projects, as well as emergency material supply and strategic reserve material warehousing management, and organizes procurement tendering for Class I and Class II materials, engineering, and services. The company has integrated service capabilities in domestic and foreign trade, international and domestic tendering, e-commerce, transportation insurance and commodity inspection, and warehousing and logistics. It holds multiple qualifications including Grade A engineering project tendering, Grade A international tendering for mechanical and electrical products, Grade A central investment project tendering, and customs advanced certification, and has 9 subordinate units and sub-centers.

Business pain points

Under the centralized procurement model, the volume of input VAT invoices is extremely large and suppliers are distributed nationwide; the collection, certification, and archiving of paper invoices rely heavily on manual work, and cross-year retrieval is difficult
After the rollout of fully digitalized e-invoices, existing interfaces and archiving methods cannot process original XML files and must be upgraded accordingly.
Central state-owned enterprises have strict requirements for internal control traceability and audit tracing

Solutions

Progressive construction in three phases: Phase I deploys the enterprise input VAT invoice cloud management system to realize the collection, authentication, and archiving of invoice images
Phase II completed the upgrade of the fully digitalized e-invoice interface, adapting to the retrieval, verification, and source file processing of fully digitalized e-invoices
Phase III continuously supports operation and optimization with VAT input VAT invoice management software technical services

Results achieved

Centralized collection, automatic verification and duplicate checking, and compliance validation of input VAT invoices, with abnormal invoices intercepted before recording
Invoice pool data can be traced by project and department, greatly reducing finance review and organization workload. After the fully digitalized e-invoice interface upgrade, invoice retrieval, verification, and source file processing adapt to the new rules, and the three-phase construction continues to support massive invoice processing under the centralized procurement model and the audit traceability requirements of central state-owned enterprises