How can enterprises in the resource recycling industry implement a reverse invoicing system?

Kailing Technology built a waste paper recycling reverse platform for Taishan Gypsum covering the entire process of "reporting—factory entry—quality inspection—warehousing—invoicing—payment": ① PC-based reverse invoicing management platform, uniformly handling invoice issuance for individuals business (invoice information management, application processing, status tracking, document archiving, approval collaboration), establishing a standardized, auditable, and traceable management mechanism; ② Mini-program application, supporting online registration and review for individuals, agreement signing ("Waste Paper Purchase and Sale Agreement" and "Consent Certificate for Reverse Invoicing and Tax Payment on Behalf"), delivery reporting, quality inspection and settlement inquiries; ③ Promoting NC business process transformation, automatically generating "one vehicle, one contract, one vehicle, one order" after reporting and linking price approval, automatically generating reverse invoicing applications upon warehousing linkage, and coordinating invoice maintenance with accounts payable payment.

What problems existed before Taishan Gypsum launched reverse invoicing (waste paper recycling reverse invoicing platform)?

① Long business chain, many roles, and complex system interactions: waste paper recycling involves multiple stages such as individual reporting, price approval, procurement contracts and orders, vehicle weighing upon arrival at the plant, quality inspection deductions, procurement warehousing, invoice processing, and payment applications; ② Difficult management of individual suppliers: suppliers are mostly individuals without invoicing qualifications, information collection is scattered, and offline communication costs are high; ③ High pressure for compliance and traceability: invoice compliance, payment collaboration, and document archiving requirements are high, while traditional models lack transparency and automation, making it difficult to prevent tax risks in advance.

How long is the implementation cycle of Taishan Gypsum's reverse invoicing project, and what are the results after launch?

Implementation cycle is under construction and implementation. ① Complete process loop: covers the end-to-end business loop from price approval, individual registration, delivery reporting, to weighing, quality inspection, warehousing, invoicing, and payment application; ② Efficient dual-end collaboration: PC platform and mini-program application work together, balancing enterprise management needs and individual usage convenience, improving implementation results.

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Resource RecyclingReverse invoicing

Taishan Gypsum · Under China National Building Material Group · Fortune Global 500

Taishan Gypsum | Waste Paper Recycling Reverse Invoicing Platform, Building a Digital Closed Loop for Recycling Business

53%Domestic gypsum board market share

6 major stagesFull closed loop from filing to payment

Enterprise overview

Taishan Gypsum Co., Ltd. is a backbone enterprise under China National Building Material Group (a Fortune Global 500 company) and a world-renowned gypsum board manufacturer. Its gypsum board production and sales volume has led by a wide margin for many consecutive years, with a domestic gypsum board market share of 53%, earning it the reputation of a leader in the gypsum board industry. The company has assets of 13.3 billion yuan and annual revenue of over 12 billion yuan. Its main products cover six major categories and more than 60 varieties, including gypsum board, light steel keel, powder products, decorative gypsum board, and facing paper. As the enterprise's requirements for refined management of raw material procurement continue to rise, especially in resource recycling business scenarios such as waste paper, higher requirements have been put forward for procurement process connectivity, individual supplier management, invoice compliance, payment collaboration, and document traceability.

Business pain points

Long business chain, many roles, and complex system interactions: waste paper recycling involves multiple stages such as natural person reporting, price approval, procurement contracts and orders, vehicle arrival at plant weighing, quality inspection deductions, procurement warehousing, invoice processing, and payment applications;
Difficulty in managing natural person suppliers: Suppliers are mostly natural persons, without invoicing qualifications, with scattered information collection and high offline communication costs;
High pressure for compliance and traceability: High requirements for invoice compliance, payment collaboration, and document archiving; traditional models lack transparency and automation, making it difficult to front-load tax risk prevention and control.

Solutions

Kailing Technology built a waste paper recycling reverse platform for Taishan Gypsum covering the entire process of "reporting—factory entry—quality inspection—warehousing—invoicing—payment":
PC-based reverse invoicing management platform, uniformly handling invoice issuance for individuals (invoice information management, application processing, status tracking, document archiving, approval collaboration), establishing a standardized, auditable, and traceable management mechanism;
Mini program application, supporting online registration and review for individuals, agreement signing (Waste Paper Purchase and Sale Agreement, Consent Certificate for Reverse Invoicing and Tax Payment on Behalf), delivery reporting, and quality inspection and settlement queries;
Promote NC business process transformation: after reporting, automatically generate "one vehicle, one contract; one vehicle, one order" and link price approval; warehouse entry automatically generates reverse invoicing applications; invoice maintenance coordinates with accounts payable payment;
Establish quota verification and tax risk prevention mechanisms for individuals, with automatic rejection/interception upon exceeding limits, putting risk control upfront;
Connect the data links of NC, weighing, quality inspection, and other systems to achieve bidirectional flow of data such as prices, reporting, weighing images, quality inspection deductions, warehousing, invoicing, and payment;
Strengthen attachment archiving and image trace retention; purchase invoice maintenance documents automatically associate electronic contracts, quality inspection reports, warehouse entry slips, and vehicle images, promoting the digitization of paper materials.

Results achieved

Complete closed-loop process: Covers the end-to-end business loop from price approval, individual registration, and delivery reporting, to weighing, quality inspection, warehousing, invoicing, and payment application;
Efficient dual-end collaboration: PC platform and mini-program application work together, balancing enterprise management needs and convenience for individuals, improving implementation results;
Outstanding integration capability: Connect multiple peripheral systems such as NC, weighbridge, and quality inspection to form cross-system data linkage;
Equal emphasis on compliance and risk control: Through individual quota verification, online signing, information review, document archiving, and image trace retention, tax compliance and business risk control are embedded into the process;
Balancing efficiency and compliance: Automatically generate contracts, orders, and application forms, improving business processing efficiency while meeting approval, archiving, and verification management requirements.