How can retail chain enterprises implement the AI OCR global invoice recognition engine?

Build an integrated recognition and processing platform for overseas supply chain invoices: full-chain automation from automatic invoice collection, multi-currency amount extraction, intelligent classification of business types, to automatic voucher generation; connect procurement, logistics, warehousing, and finance systems to achieve "automatic document matching, intelligent review warnings, and fully traceable payments" for overseas accounts payable; establish an automatic reconciliation mechanism for cross-border e-commerce receipts and platform settlement statements, supporting multi-country tax tagging management and electronic archiving.

What problems existed at MO&Co. before the launch of input and output invoice management?

Overseas supplier invoices, shipping documents, tariff certificates, and purchasing receipts still rely on email transmission, manual printing and pasting, and Excel ledger reconciliation: ① Overseas procurement and accounts payable are disconnected, and the matching efficiency of the three documents (order/receipt/invoice) is low, affecting supplier payment cycles and cooperative relationships; ② Cross-border e-commerce store receipts, return and exchange vouchers, and platform settlement statements have messy formats, and manual collection and write-off costs are high; ③ Multi-currency document processing is difficult, exchange rate calculation relies on manual work and is prone to errors.

How long was the implementation cycle of MO&Co.'s input and output invoice management project, and what were the results after launch?

Implementation cycle is about 2 months (document recognition and process setup → business rules and system integration → trial operation optimization). Overseas accounts payable documents are automatically matched, reviews have intelligent warnings, and payments are traceable; multi-currency amounts are automatically extracted, reducing financial errors.

← Back to case list

Retail chainInput and Output Management

MO&Co. · Multi-brand Fashion Group

MO&Co. | Automatic multi-currency recognition for cross-border overseas documents

Multi-currencyAutomatic extraction

Three documentsAutomatic matching

Enterprise overview

Guangzhou Aibai Apparel (parent company of brands such as MO&Co. and Edition) is a leading multi-brand fashion group in China, with business covering design, production, omnichannel retail, and overseas markets. It has branches in Paris, London, New York, and other cities, conducting cross-border e-commerce, overseas procurement, international logistics, and other businesses, with overseas financial document volumes rising year by year. Current IT landscape: DingTalk (approval), SAP (accounting), Kingdee Cloud Galaxy (supply chain), self-built e-commerce order system, cross-border payment platform.

Business pain points

Overseas supplier invoices, shipping documents, tariff certificates, and purchasing receipts still rely on email transmission, manual printing and pasting, and Excel ledger reconciliation:
Overseas procurement and accounts payable are disconnected, and three-way matching (order/goods receipt/invoice) is inefficient, affecting supplier payment cycles and partnerships;
Cross-border e-commerce store receipts, return and exchange vouchers, and platform settlement statements come in messy formats, making manual collection and reconciliation costly;
Difficulty in processing multi-currency invoices, with exchange rate calculations relying on manual work and prone to errors;
Cross-border e-commerce VAT, import duties and other documents are loosely managed, posing tax audit risks;
Business and finance data are not synchronized, unable to reflect overseas business costs and cash flow in real time.

Solutions

Build an integrated recognition and processing platform for overseas supply chain invoices: full-chain automation from automatic invoice collection, multi-currency amount extraction, intelligent classification of business types, to automatic voucher generation
Connect multiple systems across procurement, logistics, warehousing, and finance to achieve "automatic document matching, intelligent review alerts, and fully traceable payments" for overseas accounts payable
Establish an automatic reconciliation mechanism between cross-border e-commerce receipts and platform settlement statements, supporting multi-country tax tag-based management and electronic archiving

Results achieved

Automatic matching of overseas accounts payable documents, intelligent review alerts, traceable payments
Automatic extraction of multi-currency amounts reduces financial errors
Systematic management and control of cross-border VAT/customs duty documents, reducing audit risk
Real-time synchronization of business and finance data, comprehensively improving overseas financial operation efficiency and compliance levels