How can enterprises in the resource recycling industry implement an intelligent digital archive room system?

Kailing Technology builds an intelligent digital archive room for the group, covering the entire process of "system—infrastructure—digitalization—system—integration": ① Assisting the group in formulating the "Digital Archive Room Work and Management System" and completing supporting infrastructure hardware and software such as archive cabinets and equipment; ② Completing digital processing of historical archives and document archive processing, building and optimizing archive digital resources; ③ Building an intelligent digital archive room system—electronic archive preprocessing (format processing, archive pre-production, pre-matching, digitalization workbench), electronic archive repository (original voucher repository, large data volume processing), physical archive repository (visualized archive repository, barcode management, warehouse management), archive utilization (archive retrieval, borrowing, document reading, mobile H5, archive compilation and research), system management (permissions, organizational structure, approval workflows).

What problems existed before Tianjin Ziya launched electronic accounting archives (group digital archive room construction)?

① Large volumes of historical archives and documentary materials are stored in scattered paper form, making search, borrowing, and compilation inefficient, and materials are prone to damage and loss; ② Documentary archives rely on manual collection and are isolated from systems such as OA and master data, resulting in delayed and easily missed archiving; ③ Physical archive repositories lack visualization and barcode management, making inventory, locating, and tracing difficult, with high compliance and security pressure.

How long was the implementation cycle of Tianjin Ziya's electronic accounting archives project, and what were the results after launch (group digital archive room construction)?

Implementation cycle is about overall planning, construction, delivery, and acceptance of a group-level digital archives room. ① Integrated management of physical and electronic archives, with archive resources fully digitized, centralized, and controllable; ② Document archives are connected with OA and master data and automatically collected, with timely archiving and full traceability of approval flows.

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Resource RecyclingElectronic accounting archives

Tianjin Ziya · China's largest circular economy park

Tianjin Ziya | Group digital archive room construction, integrated management of physical and electronic archives

Physical + electronicIntegrated archive management

Automatic collectionOA document direct connection archiving

Enterprise overview

The customer is Tianjin Ziya Circular Economy Digital Service Technology Co., Ltd., located in China's largest circular economy industrial park. As the group's business continues to develop and documents and historical archives continue to accumulate, the enterprise has put forward higher requirements for centralized, digital, and compliant archive management, and urgently needs to build a standardized, traceable group digital archive room capable of long-term stable operation.

Business pain points

The volume of historical archives and document materials is large and stored in scattered paper form, making search, borrowing, and compilation inefficient, and materials are prone to wear and loss;
Documentary archives rely on manual collection and are isolated from systems such as OA and master data, resulting in untimely archiving and easy omissions;
Physical archive warehouses lack visualization and barcode management, making inventory, locating, and tracing difficult, with high compliance and security pressure.

Solutions

Kailing Technology builds an intelligent digital archive room for the group, covering the entire process of "system—infrastructure—digitalization—system—integration":
Assist the group in formulating the Digital Archive Room Work and Management System, and complete supporting infrastructure hardware and software such as archive cabinets and equipment;
Complete digital processing of historical archives and document archives, and build and optimize digital archive resources;
Build an intelligent digital archives room system— Electronic archive preprocessing (format processing, archive pre-creation, pre-matching, digital workbench), electronic archive repository (original voucher repository, large data volume processing), physical archive repository (visual archive repository, barcode management, warehouse management), archive utilization (archive retrieval, borrowing, document reading, mobile H5, archive compilation and research), system management (permissions, organizational structure, approval flow);
Interface development with master data, single sign-on, OA documents, and other systems to achieve automatic collection of document archives and integration with approval workflows;
Use domestically produced basic software and equipment; the intelligent archive fixed shelving complies with archive industry standards (DA/T series), ensuring long-term stable system operation and acceptance.

Results achieved

Integrated management of physical and electronic archives, with archive resources fully digitalized, centrally controllable;
Documentary archives are connected to OA and master data and automatically collected, with timely archiving and full traceability of approval flows;
Archive retrieval, borrowing, reading, and compilation and research are fully online, available anytime on mobile, greatly improving utilization efficiency;
Visualized + barcode-based physical library management, efficient warehouse inventory and traceability, with stronger guarantees for compliance and security;
Localized, autonomous and controllable, compliant with archive industry standards; the system runs stably over the long term and successfully passes final acceptance.