How can enterprises in the high-end manufacturing industry implement an input and output invoice and SAP integration management platform?

Input VAT invoice management platform interfaces with SAP, and after collection/logic processing, transmits to SAP-VIM to achieve three-way matching batch write-off and financial bookkeeping; the output VAT invoice management platform semi-automatically imports and exports with SAP, batch issues tax-controlled paper invoices and prints automatically, and fully digitalized e-invoices are exported from SAP as Txt, imported for automatic issuance, and pushed by email in PDF/OFD/XML three formats.

What problems did ITT have before launching input and output invoice management?

Complex invoice receipt scenarios under paper-electronic hybrid; the invoice receipt system needs to integrate with SAP; input VAT invoices need to be quickly classified and grouped by with/without PO and written off against PO-DN.

How long was the implementation cycle of ITT's input and output invoice management project, and what were the results after launch?

Implementation cycle is about 6 months combined for input VAT + output VAT implementation. Unified processing of paper and electronic mixed invoice receiving; batch invoice issuance and automatic printing reduce error rates.

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High-end manufacturingInput and Output Management

ITT · ITT China

ITT | Input and output invoice integration with SAP delivered in 6 months

6 monthsInput and output implementation total

3 formatsPDF/OFD/XML

Enterprise overview

ITT was founded in 1920 and is headquartered in White Plains, New York, with about 9,400 employees from 35 countries, selling in more than 100 countries and providing high-performance primary components and customized technology solutions for the energy, transportation, and industrial markets. Its finance function uses the VIM and invoice modules in SAP.

Business pain points

Complex invoice receipt scenarios under paper-electronic hybrid
The invoice receipt system needs to integrate with SAP
Input VAT invoices need to be quickly classified and grouped by with/without PO and written off against PO-DN
Prevent the tax risk of suppliers issuing red-letter invoices without authorization
Large volume and many line items of output VAT invoices; single-entry is inefficient and error-prone

Solutions

Input VAT invoice management platform interfaces with SAP, and after collection/logic processing, transmits to SAP-VIM to achieve three-way matching batch write-off and financial bookkeeping
The output VAT invoice management platform supports semi-automatic import/export with SAP, batch issuance and automatic printing of tax-controlled paper invoices, and fully digitalized e-invoices exported from SAP as Txt, imported for automatic issuance, and pushed by email in PDF/OFD/XML formats

Results achieved

Unified processing of paper-electronic hybrid invoice receipt
Batch invoice issuance, automatic printing, reducing error rates
Automatic issuance and three-format push of fully digitalized e-invoices