Zhejiang Gonglian Information | Invoice recognition and verification capability integration

Enterprise overview

Zhejiang Gonglian Information Technology Co., Ltd. is a technology enterprise engaged in the construction and operation of industrial internet platforms, providing transaction matching and supply chain collaboration services to industrial chain customers.

Business pain points

• Expenditures are concentrated in several categories: technical services, channel promotion, content production, office, and travel. There are many suppliers, short settlement cycles, and small per-transaction amounts with dense transaction volumes. Invoice face information currently relies on manual character-by-character entry. VAT special invoices, general invoices, itineraries, train tickets, and fixed-amount invoices each have their own data extraction positions, and when encountering differences in invoice types, the entry format must also be switched. Under spot-check methods, abnormal invoices are often only exposed during the certification stage, by which time the business has already completed payment
• Voided invoices and red-flushed invoices mixed into accounts directly affect input VAT deduction and cost recognition. Entry errors will propagate along authentication, deduction, and vouchers, making post-correction costly
• Duplicate reimbursement relies on memory and ledger comparison, and duplicates across periods and departments are hard to detect. After China Golden Tax Phase IV, tax comparison tends toward full quantification; once invoice authenticity has problems, it directly affects deductions, and spot-check verification can no longer cover regulatory requirements

Solutions

• Make recognition and verification an automatic step in the business process, completing data retrieval, authenticity verification, duplicate checking, and compliance validation upon invoice submission
• Anomalous invoices trigger immediate alerts and are returned to the handler, no longer entering subsequent processes
• Recognition results are retained together with verification records, forming traceable handling traces
• Ultimately shifts finance from checking one by one to handling only exceptions, improving both invoice processing efficiency and accuracy
• At the same time, complete recognition and verification traces are retained, providing a basis for subsequent audit tracing and error analysis