Hangzhou Meitong E-commerce | Software platform + OCR/translation/semantic parsing multi-model

Enterprise overview

Hangzhou Meitong E-commerce Co., Ltd. is an enterprise engaged in cross-border e-commerce and related services, with business involving transaction documents and voucher processing across multiple countries and languages.

Business pain points

• Archives are scattered across business, finance, and treasury systems and paper warehouses. Consultation requires piecing information together across systems and then searching the warehouse. Paper archives risk damage and loss, and centralized management of archives for entities in different locations is costly.
• The original vouchers involved in manual vouchers at shared service centers are difficult to manage uniformly. Retrieving vouchers across years and entities requires manual searching, resulting in long response cycles during audits or tax inspections.
• Vouchers lack systematic linkage to their corresponding contracts, acceptance forms, and payment records, leaving an incomplete evidence chain. After the electronic accounting archives filing standards took effect, keeping only printed copies no longer meets compliance requirements; obtaining and retaining original electronic files has become a mandatory condition.

Solutions

• Build an electronic accounting archives platform covering all entities, with electronic documents from various business systems uniformly aggregated, cataloged, and preserved
• Achieve automatic association between vouchers and original attachments, so that retrieving one voucher shows all its supporting materials
• Establish a compliant storage and retrieval mechanism, with full traceability for borrowing, downloading, and destruction of archives
• Ultimately shifts archive management from after-the-fact completion to automatic accumulation alongside business activities, so cross-year retrieval and audit responses no longer depend on manual effort
• And enabling archive retrieval with complete permission and traceability mechanisms, with borrowing, downloading, and destruction fully traceable