How can enterprises in the culture and Internet industry implement an electronic accounting archives system?

Automatically collect four types of data—business, finance, tax and funds—by voucher dimension, linking contracts, invoices, acceptance sheets, payment records and bookkeeping vouchers into a complete evidence chain; connect with business systems to complete electronic archiving from the business document dimension, eliminating manual collation and binding; complete the automatic acquisition and custody of original fully digitalized e-invoice PDF, OFD and XML files to meet the archiving standards' requirements for original electronic files.

What problems did Suzhou Shufu Technology have before implementing electronic accounting archives?

Accounting vouchers and original attachments are currently bound and kept in paper form, boxed monthly and stored in cabinets annually, occupying fixed warehouse resources and manpower; cross-year and cross-entity voucher retrieval requires manual searching, and response cycles during audits or tax inspections are long; vouchers lack systematic association with their corresponding contracts, acceptance forms, and payment records, and the evidence chain is incomplete.

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Culture and InternetElectronic accounting archives

Suzhou Shufu Technology · Digital services enterprise

Suzhou Shufu Technology | Electronic Accounting Archives System

Electronic archivesSystem Scope

Collection + retrievalCore Capabilities

Enterprise overview

Suzhou Shufu Technology Co., Ltd. is a technology enterprise providing digital system construction and technical services, serving multiple enterprise clients in the region.

Business pain points

Accounting vouchers and original attachments are currently bound and kept in paper form, boxed monthly and stored in cabinets annually, occupying fixed warehouse resources and manpower. Cross-year and cross-entity voucher retrieval requires manual searching, and response cycles during audits or tax inspections are long
Vouchers lack systematic linkage to their corresponding contracts, acceptance forms, and payment records, leaving an incomplete evidence chain. Paper archives carry risks of damage and loss, and centralized archive management for entities in different locations is costly.
The original vouchers involved in manual vouchers at shared service centers are difficult to manage uniformly. After the rollout of fully digitalized e-invoices, tax and archives authorities require that archiving must simultaneously preserve original electronic files such as XML, while business systems often can only obtain printed copies, leaving a gap in archiving compliance.

Solutions

Automatically collect four types of data—business, finance, tax and funds—by voucher dimension, linking contracts, invoices, acceptance sheets, payment records and bookkeeping vouchers into a complete evidence chain
Connect with business systems to complete electronic archiving of archives from the business document dimension, eliminating manual gathering and binding steps
Complete the automatic acquisition and preservation of the original PDF, OFD, and XML files of fully digitalized e-invoices, meeting the requirements of archival standards for original electronic files
Ultimately supports batch export by voucher number, multi-format online preview, and full-text search, enabling instant retrieval during audits and tax inspections while eliminating paper storage and manual effort
At the same time, archiving standards are solidified into the process, so when new business systems are connected, archives are accumulated according to the same set of rules without secondary transformation