How did Hubei Yuanbang Information in the culture and Internet industry implement the Lingshuitong input and output platform?

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process; establish an invoicing rules engine that supports automatic merging and splitting by customer and product, with scenarios such as full reductions, gifts, and partial returns handled by rules; red-letter reversals and partial red-letter reversals automatically match issued blue invoice details to generate working papers, which are executed in batches after finance confirmation.

What problems existed before Hubei Yuanbang Information launched input/output management?

Serving a large number of individual users and enterprise customers, with dense transaction volumes and small, scattered per-transaction amounts, invoicing requests may be initiated at any time; after customers raise invoicing needs, business staff relay them to finance, and finance fills out and delivers invoices one by one on the invoicing side, mainly by email forwarding and offline mailing; backfilling invoice numbers creates secondary work, and when customers urge, it is difficult to quickly answer how far the invoicing has progressed.

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Culture and InternetInput and Output Management

Hubei Yuanbang Information · Regional information technology service provider

Hubei Yuanbang Information | LingShuiTong Input/Output Platform

Collection, Verification, and BookingCore Capabilities

Input and output VAT invoicesPlatform Scope

Enterprise overview

Hubei Yuanbang Information Technology Co., Ltd. is an information technology service enterprise in the Hubei region, providing system construction and operation and maintenance services to regional customers.

Business pain points

Serving a large number of individual users and enterprise customers, with dense transaction volumes and small, scattered per-transaction amounts, invoicing requests may be initiated at any time. After customers raise invoicing needs, business staff relay them to finance, and finance fills out and delivers invoices one by one on the invoicing side, mainly by email forwarding and offline mailing. Backfilling invoice numbers creates secondary work, and when customers urge, it is difficult to quickly answer how far the invoicing has progressed
Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. Issued invoices are stored in scattered locations, month-end reconciliation requires searching in multiple places, and annual aggregation repeats the process again
Invoicing data is disconnected from business data, so management cannot see the overall invoicing situation. Under China Golden Tax Phase IV, invoicing data is fully reported, and inconsistency between invoice information and the substance of the business will directly trigger warnings, amplifying the risk of errors from manual invoice filling.

Solutions

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process
Establish an invoicing rules engine, supporting automatic merging and splitting by customer and product, with scenarios such as full reduction, gifts, and partial returns handled by rules
Red-letter reversal and partial red-letter reversal automatically match the issued blue invoice details to generate a working draft, which is executed in batches after finance confirmation
Ultimately frees finance from issuing invoices one by one, so settlement peaks no longer become business bottlenecks
At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity