Shenyang Beta Internet | Automatic invoicing interface upon order completion

Enterprise overview

Shenyang Beta Internet Technology Co., Ltd. is an enterprise engaged in internet product development and technical services.

Business pain points

• Serving a large number of individual users and enterprise customers, with dense transaction volumes and small, scattered per-transaction amounts, invoicing requests may be initiated at any time. Invoicing information currently needs to be manually copied from the business system to the invoicing side, checking title, tax number, product name, tax rate and amount item by item, and after invoicing the invoice number is manually backfilled into the business system. Invoicing volume linearly pushes up labor input as business grows, queues are severe when invoices are concentrated during settlement periods, and the other party repeatedly urges when they cannot get invoices, directly affecting settlement progress
• Errors such as a wrong header, a reversed tax ID, or a product name that does not match reality are hard to avoid at the process level. Backfilling the invoice number creates secondary work, and when customers ask, it is hard to quickly answer how far the issuance has progressed
• Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. After the full rollout of fully digitalized e-invoices, invoices need to be stored as original files in multiple formats such as PDF, OFD, and XML, and the previous practice of mainly using printed copies no longer meets archiving requirements

Solutions

• Connect business systems with the invoicing platform; invoicing information is directly passed in by the business side according to agreed fields, and the system automatically completes title verification, tax classification code matching, and tax rate application, eliminating manual transcription
• After issuance, the invoice number and PDF, OFD, and XML format files are automatically returned to the business system, binding business documents and invoices one-to-one.
• Invoices are automatically delivered to customers via SMS, email, or embedded entry points in business systems, no longer relying on manual forwarding and mailing
• Ultimately consolidates all issued invoices into a unified ledger, supporting multi-dimensional queries by customer, period, and amount, eliminating repetitive work in reconciliation and annual summaries
• And feeding invoicing data back as input for business analysis, so invoicing pace, customer structure, and product distribution can be checked at any time