Jiangsu Shuianjie | Embedding of input VAT invoice cloud management capability

Enterprise overview

Jiangsu Shuianjie Software Technology Co., Ltd. is an enterprise engaged in the development and service of business-finance-tax software, providing tax management products to enterprise customers in the region.

Business pain points

• Expenditures are concentrated in several categories: technical services, channel promotion, content production, office, and travel. There are many suppliers, short settlement cycles, and small per-transaction amounts with dense transaction volumes. Input VAT invoices are scattered among various departments and handlers, and are uniformly submitted to finance at month-end. Finance completes entry, verification, duplicate checking, and certification within the closing window, and the processing pace is completely driven by the invoice arrival pace. Manual entry itself is a source of errors, and one entry error propagates along certification, deduction, and vouchers
• Supplier invoicing status cannot be grasped in real time, and enterprises can only passively receive notifications after risks occur. Invoice arrival times are disconnected from business occurrence times, erupting in a concentrated way before month-end closing
• Whether an invoice is voided, red-ink reversed, or already reimbursed repeatedly can only be compared by manually checking records, and cannot cover the full volume
• Anomalous invoices often only surface at the certification stage, by which time payment has been made and the business is closed, making recovery difficult. Since China Golden Tax Phase IV promoted tax governance through data, tax-related anomalies on the supplier side are transmitted directly to the enterprise's input deduction; without real-time monitoring means, one can only passively accept tax prompts, and compliance pressure continues to rise

Solutions

• Achieve centralized management and full lifecycle tracking of input invoices, with the status of each invoice from entry to archiving queryable at any time
• Move authenticity verification, duplicate checking, and compliance validation forward to the invoice collection stage, intercepting anomalies before booking to avoid subsequent input tax transfers
• Establish multi-dimensional collection capability by project, department, and supplier, so cost accounting and expense attribution no longer rely on manual splitting
• Ultimately forms an auditable input VAT data foundation, enabling instant retrieval during tax inspections and internal audits
• At the same time, invoice data is accumulated as analyzable assets, supporting multi-dimensional statistics by supplier, project, and period, providing a basis for subsequent supplier evaluation and cost control