How can Jiangsu Huayi Hospital Management, in the pharmaceutical and medical industry, implement an output invoicing service platform?

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process; establish an invoicing rules engine that supports automatic merging and splitting by customer and product, with scenarios such as full reductions, gifts, and partial returns handled by rules; red-letter reversals and partial red-letter reversals automatically match issued blue invoice details to generate working papers, which are executed in batches after finance confirmation.

What problems existed before Jiangsu Huayi Hospital Management launched input-output invoice management?

Serving patient populations as well as multiple settlement entities such as medical insurance, commercial insurance, and group physical examinations, with large invoice demand, high frequency, and one-to-one correspondence with diagnosis, treatment, and charging records; after customers raise invoicing requests, business personnel relay them to finance, and finance fills out and delivers each invoice one by one on the invoicing end, with delivery mainly via email forwarding and offline mailing; invoice number backfilling creates secondary workload, and when customers chase, it is difficult to quickly answer how far the invoicing has progressed.

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Pharmaceutical and MedicalInput and Output Management

Jiangsu Huayi Hospital Management · Hospital Management Group

Jiangsu Huayi Hospital Management | Unified invoicing for subordinate medical institutions

Collection, Verification, and BookingCore Capabilities

Multi-entityCoverage scope

Enterprise overview

Jiangsu Huayi Hospital Management Group Co., Ltd. is a professional medical care and health service enterprise integrating modern medical nursing, professional medical care skills training, and an IoT smart health care platform. The company has built the smart health care cloud platform "Huayi to Home," adopting a nurse plus nursing assistant integrated medical care model, providing customized health care plans, comprehensive home care, health care institution operations, domestic and international high-end diagnosis and treatment, and age-friendly renovation services, building a diversified medical and health care service system for families and health care institutions.

Business pain points

Serving patient populations as well as multiple settlement entities such as medical insurance, commercial insurance, and group physical examinations, with large invoice demand, high frequency, and one-to-one correspondence with diagnosis, treatment, and charging records. After customers raise invoicing requests, business personnel relay them to finance, and finance fills out and delivers each invoice one by one on the invoicing end, with delivery mainly via email forwarding and offline mailing. Invoice number backfilling creates secondary workload, and when customers chase, it is difficult to quickly answer how far the invoicing has progressed.
Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. Issued invoices are stored in scattered locations, month-end reconciliation requires searching in multiple places, and annual aggregation repeats the process again
Invoicing data is disconnected from business data, so management cannot see the overall invoicing situation. Under China Golden Tax Phase IV, invoicing data is fully reported, and inconsistency between invoice information and the substance of the business will directly trigger warnings, amplifying the risk of errors from manual invoice filling.

Solutions

Achieve automatic flow from order to invoice, with invoicing triggered upon business completion and no manual intervention throughout the process
Establish an invoicing rules engine, supporting automatic merging and splitting by customer and product, with scenarios such as full reduction, gifts, and partial returns handled by rules
Red-letter reversal and partial red-letter reversal automatically match the issued blue invoice details to generate a working draft, which is executed in batches after finance confirmation
Ultimately frees finance from issuing invoices one by one, so settlement peaks no longer become business bottlenecks
At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity