How can enterprises in the culture and Internet industry implement an input and output VAT invoice management system?

Embed invoicing capabilities into existing business processes, so customers can apply self-service within the original interface without jumping to another system; the system fills in invoice face information according to preset templates, eliminating header and tax number errors at the source; the layout files of fully digitalized e-invoices are automatically archived and retained, meeting the original file retention requirements.

What problems did Sichuan Chiyi Technology have before launching input-output invoice management?

Serving a large number of individual users and corporate clients, with dense transaction volumes, small and scattered per-transaction amounts, and invoicing requests that may be initiated at any time; invoicing actions are concentrated on the finance side, business personnel cannot initiate self-service, and when customers chase invoices, it also goes through the loop of business to finance and then feedback; issued invoices are stored in a scattered manner, month-end reconciliation requires searching in multiple places, and annual aggregation starts all over again.

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Culture and InternetInput and Output Management

Sichuan Chiyi Technology · Regional informatization service provider

Sichuan Chiyi Technology | Regional delivery of input-output invoice system

Input and Output SystemScope of cooperation

Collection, Verification, and BookingCore Capabilities

Enterprise overview

Sichuan Chiyi Technology Co., Ltd. is an informatization service enterprise in the Sichuan region, providing system construction and technical services to regional customers.

Business pain points

Serving a large number of individual users and enterprise customers, with dense transaction volumes and small, scattered per-transaction amounts, invoicing requests may be initiated at any time. Invoicing actions are concentrated on the finance side, and business staff cannot initiate them on their own; when customers urge invoices, it also has to go through the loop of business to finance and then feedback. Issued invoices are stored in scattered places, month-end reconciliation requires searching in multiple places, and annual aggregation repeats it all over again
Invoicing data is disconnected from business data, so management cannot see the overall invoicing situation. Invoicing volume drives up labor input linearly with business growth, and during settlement periods when invoices are concentrated, queues are severe; if the counterparty cannot get the invoice, they will repeatedly follow up, directly affecting settlement progress.
Errors such as a wrong header, a reversed tax ID, or a product name that does not match reality are hard to avoid at the process level. Under China Golden Tax Phase IV, invoicing data is fully reported, and any inconsistency between invoice information and the substance of the business directly triggers warnings, amplifying the error risk of manual entry

Solutions

Embed invoicing capabilities into existing business processes, so customers can apply self-service within the original interface without jumping out to another system
The system fills in invoice face information in a standardized manner according to preset templates, eliminating errors in header and tax number from the source
Layout files of fully digitalized e-invoices are automatically archived and retained, meeting the requirements for preserving original files
Ultimately achieving a closed loop of invoicing, delivery, archiving, and reconciliation on one line, with invoice data transparent to management
At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity