How can retail chain enterprises implement an output invoicing channel service?

Connect business systems with the invoicing platform; invoicing information is directly passed in by the business side according to agreed fields, and the system automatically completes title verification, tax classification code matching, and tax rate application, eliminating manual transcription; after issuance, the invoice number and PDF, OFD, and XML format files are automatically returned to the business system, binding business documents and invoices one-to-one; invoices are automatically delivered to customers via SMS, email, or embedded entry points in the business system, no longer relying on manual forwarding and mailing.

What problems existed before Find the source launched input and output invoice management?

Serving a large number of individual consumers and a small number of enterprise customers, with dense transaction volumes and small per-transaction amounts, invoicing requests are concentrated at the moment of consumption and at month-end; invoicing information currently needs to be manually copied from the business system to the invoicing side, checking title, tax number, product name, tax rate and amount item by item, and after invoicing the invoice number is manually backfilled into the business system; invoicing volume linearly pushes up labor input as business grows, queues are severe when invoices are concentrated during settlement periods, and the other party repeatedly urges when they cannot get invoices, directly affecting settlement progress.

← Back to case list

Retail chainInput and Output Management

Find the source · Industrial e-commerce platform

Find the source | Output VAT invoice issuance channel service

Verification and duplicate checking certificationCore Capabilities

Platform transactionsApplication scenarios

Enterprise overview

"Find the Source" is a full-chain digital B2B supply chain platform based in the Nantong Dieshiqiao home textile industry belt, dedicated to building infrastructure for industrial interconnection in the light textile industry. With source factory direct supply, full-category coverage, and high cost-effectiveness as its core advantages, the platform focuses on new home textile products, providing online sales source wholesale, cloud warehouse one-piece dropshipping, a product selection center, and intelligent warehousing and distribution support for WeChat merchants, e-commerce sellers, physical stores, and cross-border sellers, and adapts to supporting needs such as custom sizes, OEM branding, and test reports. Through cloud label printing and system integration, the platform fully moves home textile wholesale enterprises' ordering and payment, logistics tracking, and other links online, reducing industry circulation costs and improving operational efficiency.

Business pain points

Serving a large number of individual consumers and a small number of enterprise customers, with dense transaction volumes and small per-transaction amounts, invoicing requests are concentrated at the moment of consumption and at month-end. Invoicing information currently needs to be manually copied from the business system to the invoicing side, checking title, tax number, product name, tax rate and amount item by item, and after invoicing the invoice number is manually backfilled into the business system. Invoicing volume linearly pushes up labor input as business grows, queues are severe when invoices are concentrated during settlement periods, and the other party repeatedly urges when they cannot get invoices, directly affecting settlement progress
Errors such as a wrong header, a reversed tax ID, or a product name that does not match reality are hard to avoid at the process level. Backfilling the invoice number creates secondary work, and when customers ask, it is hard to quickly answer how far the issuance has progressed
Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. Under China Golden Tax Phase IV, invoicing data is fully reported, and inconsistency between invoice information and the substance of the business directly triggers warnings, amplifying the risk of errors in manually filled invoices

Solutions

Connect business systems with the invoicing platform; invoicing information is directly passed in by the business side according to agreed fields, and the system automatically completes title verification, tax classification code matching, and tax rate application, eliminating manual transcription
After issuance, the invoice number and PDF, OFD, and XML format files are automatically returned to the business system, binding business documents and invoices one-to-one.
Invoices are automatically delivered to customers via SMS, email, or embedded entry points in business systems, no longer relying on manual forwarding and mailing
Ultimately consolidates all issued invoices into a unified ledger, supporting multi-dimensional queries by customer, period, and amount, eliminating repetitive work in reconciliation and annual summaries
At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity