Aiweidikang Medical Devices | Output invoicing channel (including login-free)

Enterprise overview

Beijing Aiweidikang Medical Devices Co., Ltd. is a distribution enterprise engaged in the agency and sales of medical devices, with medical institutions and distributors as its main customers.

Business pain points

• Serving patient populations as well as multiple settlement entities such as medical insurance, commercial insurance, and group physical examinations, with large invoice demand, high frequency, and one-to-one correspondence with diagnosis, treatment, and charging records. Invoicing information currently needs to be manually transcribed from the business system to the invoicing end, with the title, tax number, product name, tax rate, and amount checked item by item, and after invoicing, the invoice number is manually backfilled into the business system. Invoicing volume drives up labor input linearly with business growth, and during settlement periods, concentrated invoicing requests cause severe queuing, and the counterparty repeatedly chases when they cannot get the invoice, directly affecting settlement progress.
• Errors such as a wrong header, a reversed tax ID, or a product name that does not match reality are hard to avoid at the process level. Backfilling the invoice number creates secondary work, and when customers ask, it is hard to quickly answer how far the issuance has progressed
• Abnormal scenarios such as red-letter reversal, partial red-letter reversal, and reissuance rely entirely on manual judgment and handling, resulting in long processing cycles. Under China Golden Tax Phase IV, invoicing data is fully reported, and inconsistency between invoice information and the substance of the business directly triggers warnings, amplifying the risk of errors in manually filled invoices

Solutions

• Connect business systems with the invoicing platform; invoicing information is directly passed in by the business side according to agreed fields, and the system automatically completes title verification, tax classification code matching, and tax rate application, eliminating manual transcription
• After issuance, the invoice number and PDF, OFD, and XML format files are automatically returned to the business system, binding business documents and invoices one-to-one.
• Invoices are automatically delivered to customers via SMS, email, or embedded entry points in business systems, no longer relying on manual forwarding and mailing
• Ultimately consolidates all issued invoices into a unified ledger, supporting multi-dimensional queries by customer, period, and amount, eliminating repetitive work in reconciliation and annual summaries
• At the same time, standard interfaces are reserved for subsequent access to Leqi Direct Connection and expansion of new sales channels, so business expansion is no longer constrained by invoicing capacity