Global Borui Lint | Input VAT invoices for advertising projects collected by project

Enterprise overview

Global Borui Lint Advertising (Beijing) Co., Ltd. is an integrated advertising service agency providing brand communication, media placement and event execution.

Business pain points

• Costs mainly occur in professional service procurement, travel and entertainment, premises and office, and technical systems and outsourced consulting, with many expense entries, a wide range of single amounts, and the need to be collected separately by project and entity. After invoices arrive, business personnel print and paste them and submit them on paper to finance, and finance centrally completes verification and registration at the document receipt stage. The invoice management process and the reimbursement and payment processes each go their own way, connected manually in between. The same transaction may simultaneously have paper printouts and fully digitalized source files, making duplicate booking difficult to eliminate at the process level
• The correspondence between invoices and purchase orders and goods receipt notes relies on manual maintenance, and discrepancies must be traced back item by item, lengthening the reconciliation cycle. Manual entry itself is a source of errors; one wrong entry propagates through certification, deduction, and vouchers all the way down
• Supplier invoicing status cannot be grasped in real time, and enterprises can only passively receive notifications after risks occur. Since China Golden Tax Phase IV promoted tax governance by data, tax-related anomalies on the supplier side are directly transmitted to the enterprise's input VAT deduction; without real-time monitoring, enterprises can only passively accept tax prompts, and compliance pressure keeps rising

Solutions

• Connect invoice collection, authenticity verification, duplicate checking, certification, posting, and archiving into one online process, eliminating paper circulation and manual registration steps
• Establish compliance validation rules for all invoices; abnormal invoices are blocked and returned to the handler at the submission stage, no longer discovered only at certification
• Connect with the financial system's voucher generation link, automatically associate documents with accounts payable and expense vouchers, and allow vouchers to trace back to original invoices
• Ultimately shifts finance from processing invoices one by one to handling only exceptions, ensuring full input VAT deduction where applicable, with a fully compliant and traceable process
• At the same time, invoice data is accumulated as analyzable assets, supporting multi-dimensional statistics by supplier, project, and period, providing a basis for subsequent supplier evaluation and cost control