How did Huade Hydraulic in the high-end manufacturing industry implement an input invoice management system?

Automatically collect four types of data—business, finance, tax and funds—by voucher dimension, linking contracts, invoices, acceptance sheets, payment records and bookkeeping vouchers into a complete evidence chain; connect with business systems to complete electronic archiving from the business document dimension, eliminating manual collation and binding; complete the automatic acquisition and custody of original fully digitalized e-invoice PDF, OFD and XML files to meet the archiving standards' requirements for original electronic files.

What problems existed at Huade Hydraulic before the launch of input and output invoice management?

Archives are scattered across business, finance, and treasury systems and paper warehouses. Consultation requires piecing information together across systems and then searching the warehouse; cross-year and cross-entity voucher consultation requires manual searching, resulting in long response cycles during audits or tax inspections; vouchers lack systematic association with their corresponding contracts, acceptance forms, and payment records, leaving the evidence chain incomplete.

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High-end manufacturingInput and Output Management

Huade Hydraulic · A backbone enterprise in China's hydraulic industry

Huade Hydraulic | Integrated delivery of input + output + electronic accounting archives

Three systemsOne-time delivery

Business-finance-tax integrationBuild objectives

Enterprise overview

Beijing Huade Hydraulic Industry Group Co., Ltd. was founded in 1979 and is affiliated with Beijing Jingcheng Machinery Electric Holding. It is a domestic supplier of hydraulic basic components and system integration with a complete product range and full scale. The group has seven branches, one hydraulic technology research institute, and several controlled and equity-participating subsidiaries. Its main production equipment is imported from the United States, Japan, Germany, Switzerland, and other countries. Its products cover three major categories of valves including proportional valves, cartridge valves, sandwich valves, and special valves. Its output of thousands of specifications and models ranks first in the industry, and its four major series of pumps/motors are complete in variety. The company deeply focuses on the coal and mining industry, providing hydraulic system solutions for drilling rigs, roadheaders, rock drills, shield machines, and other equipment of large OEMs and mining and energy groups.

Business pain points

Archives are scattered across business, finance, and treasury systems and paper warehouses. Consultation requires piecing information together across systems and then searching the warehouse. Cross-year and cross-entity voucher consultation requires manual searching, resulting in long response cycles during audits or tax inspections.
Vouchers lack systematic linkage to their corresponding contracts, acceptance forms, and payment records, leaving an incomplete evidence chain. Paper archives carry risks of damage and loss, and centralized archive management for entities in different locations is costly.
The original vouchers involved in manual vouchers at shared service centers are difficult to manage uniformly. After the rollout of fully digitalized e-invoices, tax and archives authorities require that archiving must simultaneously preserve original electronic files such as XML, while business systems often can only obtain printed copies, leaving a gap in archiving compliance.

Solutions

Automatically collect four types of data—business, finance, tax and funds—by voucher dimension, linking contracts, invoices, acceptance sheets, payment records and bookkeeping vouchers into a complete evidence chain
Connect with business systems to complete electronic archiving of archives from the business document dimension, eliminating manual gathering and binding steps
Complete the automatic acquisition and preservation of the original PDF, OFD, and XML files of fully digitalized e-invoices, meeting the requirements of archival standards for original electronic files
Ultimately supports batch export by voucher number, multi-format online preview, and full-text search, enabling instant retrieval during audits and tax inspections while eliminating paper storage and manual effort
At the same time, archiving standards are solidified into the process, so when new business systems are connected, archives are accumulated according to the same set of rules without secondary transformation