Enterprise-level Image scanning management platform

Multi-terminal collection · AI OCR intelligent recognition · Image archiving, making every document Scannable, verifiable, traceable

Multi-terminal collection——Batch scanners, WeChat mini programs, document cameras, local import—scan anytime, upload anytime
Image enhancement— Automatic enhancement, 0/90/180/270° rotation correction, image compression; scanned copies are clear and orderly
OCR recognition——Automatic classification of all invoice categories, full-field recognition of details and official seals, invoice information structured in seconds
Automatic archiving——After duplicate-check verification, automatically archive and shelve according to rules; one-click location for retrieval with full-process traceability

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Image scanning platform · Collecting and recognizing

Real-time recognition in progress

Scanned copy

OCR recognition fields

Invoice typeVAT special invoice✓

Invoice Number2500…7188✓

Amount¥ 128,600.00✓

Tax amount¥ 16,718.00✓

SellerRecognition successful · Archived✓

Multi-terminal collection · Image enhancement · OCRScannable · Verifiable · Traceable

Dozens of types Invoices

Automatic classification and recognition of all categories of document images

4 Client

Scanner / Mini Program / document camera / local import

Industry-best

Invoice recognition accuracy and field completeness

Second-level

Image recognition, duplicate checking, and automatic archiving and shelving

Do these document image troubles happen every day?

Paper documents run back and forth, images and physical items do not match, manual comparison is eye-straining and time-consuming, and archiving and retrieval require rummaging through boxes—full-process electronicization of documents should no longer rely on manually moving paper

Finance staff manually organize paper document images late at night

Slow paper document circulation

Paper documents run back and forth between departments, and progress is invisible

Reimbursement forms and payment orders are passed around manually, and signatures and seals take days—no one can tell where it's stuck

Finance staff verify whether images match physical invoices

Data disconnected from physical items

The data in the system doesn't match the invoices on hand

Invoices uploaded by photo, paper invoices sent by mail, and records in the books do not match up, and substitute invoices or missing invoices are only discovered at month-end

Finance staff calmly view automatically identified and archived images

Solution

Scan to automatically recognize and archive images instantly

Multi-terminal collection, OCR automatic field recognition, automatic archiving after duplicate-check verification, eliminating manual entry and comparison in one step

Management can retrieve the electronic images of any document on one screen

Results

One-click access to original images for any document

Images are linked one-to-one with business documents and can be retrieved, accessed, and traced by condition at any time, so archive access no longer requires rummaging through boxes

One main line, fully connecting document imaging from collection to archiving.

Collection → OCR recognition → Image aggregation and storage → Process review → Duplicate check verification → Automatic archiving and shelving, six steps automatically connected with full traceability

STEP 01

Multi-terminal collection

Batch scanners, WeChat mini programs, high-speed document cameras, and local import provide multi-terminal access. Paper documents can be scanned and uploaded anytime, anywhere, with collection entry points covering all scenarios of centralized office work and mobile reimbursement.

Batch scannerWeChat Mini ProgramDocument cameraLocal import

STEP 02

OCR intelligent recognition

After image enhancement and automatic rotation correction, images enter OCR recognition; all invoice categories are automatically classified, and all fields such as line items and official seals are structured, converting invoice information into usable data in seconds.

Image enhancement and straighteningFull-category invoice classificationFull-field recognition

STEP 03

Image collection and storage

The images and structured data after recognition are uniformly collected into the database, linked one-to-one with business documents, centrally stored and uniformly managed, establishing an image foundation for subsequent review and retrieval.

Image storageDocument attachmentCentralized storage

STEP 04

Process review

Individual reimbursement and corporate payment flow online through two processes; reviewers can directly access original images and recognition results along with the order, approving while viewing images, with the entire progress visible and traceable.

Individual reimbursementCorporate paymentRetrieve images by orderOnline approval

STEP 05

Duplicate check validation

The system automatically checks and verifies key fields such as invoice numbers for duplicates, intercepting anomalies such as duplicate reimbursement and substitute or missing invoices, ensuring that the posted image is consistent with, authentic to, and unique to the actual invoice received.

Invoice duplicate checkingConsistency validationAnomaly interception

STEP 06

Automatic archiving and shelving

Images that pass review and verification are automatically shelved according to filing rules, forming standardized electronic image archives that can be retrieved, viewed, and exported by condition at any time, with full traceability.

Rule archivingAutomatic ListingRetrieval and accessTraceable tracking

Process 1 · Individual reimbursement

Employees scan documents for reimbursement, and images follow the document through the entire approval process

Employees collect receipts using a mini program or document camera; OCR automatically recognizes and checks duplicates; images flow with the reimbursement form through approval in OA; after approval they are automatically archived, creating a closed loop integrating reimbursement and images.

Process 2 · Corporate payment

Centralized scanning of payment documents, with images integrated into the accounting system

Finance centrally scans corporate payment documents in batches, recognizes and aggregates them, then links them to the payment process. The review payment status is synchronized to the accounting system, and document images correspond one-to-one with accounting vouchers and are traceable.

Multiple collection methods, adapting to different office scenarios

Batch scanning with scanners for centralized office work, casual photo-taking with mini-programs for mobile reimbursement, plus document cameras and local import — no matter how many paper documents there are, they can easily enter the system

Batch scanner

Finance-specific automatic document feeder scanners (such as the Fujitsu CW series) scan in batches at once, suitable for centralized offices and scenarios with large document volumes, making scanning fast and stable.

Bulk high-speedFor finance useCentralized office

WeChat Mini Program collection

Adapts to all device models, ready to use by scanning a code, supports photo upload and WeChat card wallet invoice import, enabling employees to collect receipts anytime and anywhere with zero barriers to mobile reimbursement.

Scan code to usePhoto uploadWeChat Card Wallet

Document camera capture

The desktop document camera captures with one press, offering stable image quality and high cost-effectiveness. It is suitable for scanning and uploading at windows and counters, and is more flexible than replacing traditional flatbed scanners.

Stable imagingHigh cost-effectivenessscan and upload instantly

Local file import

Supports batch import of local files in multiple formats such as images, Word, PDF, PPT, and Excel, bringing historical electronic documents and external images into unified management.

ImageWord / PDFPPT / Excel

Image processing capabilities make scanned copies clear and neat

Automatic enhancement, intelligent deskewing, image compression, and barcode retrieval turn skewed, blurry, and large scanned files into clear, standardized images that are easy to recognize and store.

Image enhancement

Automatically identify the quality of scanned documents, match the best processing plan, and denoise, sharpen, and brighten them, making dark, blurry, and mottled document images clear and readable.

Automatic adaptationDenoise and brighten

Image straightening

Automatically detect scan orientation and correct images tilted or inverted at 0°, 90°, 180°, or 270° with one click, eliminating skew and inversion that affect reading and recognition.

Four-way conversion to regularAutomatic detection

Image compression

Intelligently compress file size while ensuring clarity, retaining the highest image precision with the smallest storage space, so even massive volumes of documents archived long-term take up little room.

Minimum spaceHigh-precision retention

Barcode search

Automatic recognition and correction of barcodes across the full image; barcodes enable quick location and retrieval of corresponding document images, accessible by scanning, and accurate matching even in batch archiving.

Full-image recognitionAutomatic correction

OCR intelligent recognition, invoice information structured in seconds

Based on Kailing's proprietary vertical large model for business-finance-tax, it automatically classifies and recognizes all categories of invoices, accurately extracts all fields including details and official seals, and completes image merging upon submission to the invoice folder

Full-category invoice recognition

Covers dozens of invoice types from national tax, local tax, and others. The system automatically identifies and classifies invoice types, with no need for manual sorting and classification; mixed scanning and mixed uploading can also put each in its proper place.

Dozens of invoice typesAutomatic Classification

Detailed official seal full fields

It does not stop at recognizing the header and amount; invoice detail lines, official seals and other key fields are also accurately extracted, with complete and verifiable fields, providing structured data for reimbursement and booking.

Line item recognitionOfficial seal recognition

Invoice wallet submission merge

Employees place multiple invoices from one reimbursement into the invoice folder and submit them, and the system automatically merges the corresponding images and summarizes recognition results, with one reimbursement form corresponding to one complete image package.

Invoice wallet submissionImage merging

Base description Powered by Kailing's proprietary vertical large model for business-finance-tax — deeply understands invoices, documents and business-finance-tax semantics, with data staying in-domain and capabilities that can be privatized, and the more it is used, the better it understands the enterprise's own invoice characteristics

Sign-off management of actual received invoices, ensuring invoice consistency and authenticity

Compare and sign off photo-submitted invoices against paper invoices received by mail one by one, handling supplementary scans, manual matching, and substitute or missing invoices transaction by transaction, so that reimbursement invoices and actually received invoices match exactly

Image and physical invoice verification

Ensure that invoices submitted by photo in the invoice folder correspond one-to-one with the paper invoices subsequently mailed and received, with the ledger, invoice, and image consistent across all three, eliminating the substitution of images for actual invoices.

Consistency checkTripartite alignment

Supplementary Scanning and Manual Matching

Support supplementary scanning and manual matching for missing or unmatched invoices; substitute invoices and missing invoices are processed one by one with traces retained, so abnormal documents are not missed and are traceable.

Supplementary ScanningManual matchingSubstitute invoices and missing invoices

Receipt To-Do Processing

Receipt tasks are issued as to-dos; scanning means receipt, exceptions are automatically marked and matched, actual receipt progress is clearly visible, and each order is closed in a loop without backlog.

Receipt To-DoScan and sign for receiptAnomaly matching

Image receipt reports

The sign-off status of actual received invoices is summarized into image reports, with signed, pending, and abnormal items clear at a glance, allowing management to grasp the overall invoice sign-off situation at any time.

Receipt SummaryImage reports

System integration capabilities, seamless connection with business systems

Integrate with ERP, OA, supply chain, HIS, and other business systems, with single sign-on and no switching; documents and receipt status are synchronized bidirectionally, and the imaging platform integrates into existing business processes

Unified entry · Single sign-on

No switching, no repeated login

Integrated with portal systems such as OA, supporting single sign-on. Employees can directly collect, view, and approve document images within familiar business systems, without switching back and forth between multiple systems.

Single Sign-On IntegrationOA portalUnified account

Business integration · Status synchronization

Two-way synchronization of documents and receipt status

The imaging platform connects with business systems such as ERP, supply chain, and HIS, synchronizing document status and receipt status in real time in both directions, so business data and image data always remain consistent.

Document Status SynchronizationReceipt Status SynchronizationERP / Supply Chain / HIS

Core Value · Full-process document digitalization

Make every document scannable, searchable, and traceable

From multi-terminal collection, image enhancement, and OCR recognition, to receipt verification, duplicate checking, and automatic archiving,Move the entire process of collecting, circulating, and archiving paper documents online, manual entry and comparison are greatly reduced, and invoice authenticity and consistency are guaranteed.
Multi-terminal collection · AI OCR intelligent recognition · One-click archiving and retrieval

Get the imaging platform solution →

Benchmark customers, already running stably in group-level scenarios

Under listed-company-level document volume and compliance requirements, the image scanning management platform stably supports the collection, recognition, and archiving of invoice images

Customer Stories · Listed Pharmaceutical Enterprise

Salubris

Listed on Shenzhen Stock Exchange Main Board (002294) · Large pharmaceutical enterprise

With Invoice image system Supports multi-terminal collection, AI OCR recognition, and centralized archiving of group invoices, moving massive documents from manual sorting to automatic recognition and automatic archiving, with images linked one-to-one to business documents and available for retrieval and tracing at any time.

Listed

Shenzhen Stock Exchange Main Board 002294
Pharmaceutical listed enterprises with strict compliance and audit requirements

Group level

Invoice image system
Covers the full process of group invoice collection, recognition, and archiving

Traceable

Image and document linking
Search, retrieve, and trace original images anytime by condition

Target Results · Integrated Imaging and Archiving

Make document images go from manual handling to one-click flow

Multi-terminal collection, intelligent recognition, and automatic archiving bring paper and electronic documents scattered everywhere into a unified image platform, seamlessly connecting with business systems such as OA, ERP, supply chain, and HIS,Collection is recognition, review is archiving, retrieval is traceability: Management can grasp the overall status of invoice receipt and archiving on one screen.

Get the image scanning solution →

Professional and reliable delivery and service assurance

Every matter gets a response, every item gets resolved; reliable in both conduct and work

Multi-terminal collection

Out of the box

Scanner, Mini Program, document camera, and import—plug and play

Private deployment

Data does not leave the domain

Supports both private deployment and SaaS delivery methods

Complete qualifications

Guaranteed delivery

High-tech enterprise, dual compliance in management and information security

Full-service

Service Support

On-site coordination, closed-loop tracking of issue events

Common Questions

How does the image scanning management platform capture documents?

Supports multi-terminal collection via batch scanners, WeChat mini programs, document cameras, local import, and more. Scan and upload on the go, digitizing paper documents with one click.

Can scanned copies be automatically recognized and recorded?

Built-in OCR automatically classifies all categories of bills and performs field-level recognition; recognition means structuring, ready for integration with automatic booking and archiving.

What should be done if images do not match physical items or system data?

Through verification, duplicate checking, and automatic archiving and shelving, achieve document queryability, traceability, and full-process trace retention.

Does it support integration with electronic accounting archives?

Yes, after recognition and archiving, it can be directly linked to the electronic accounting archives system for compliant bound-volume management.